Category Archives: Activity

Attending the ARA Annual Conference 2018

ARA Annual Conference 2018, Grand Central Hotel, Glasgow

ARA Annual Conference 2018, Grand Central Hotel, Glasgow

Having been awarded the Diversity Bursary for BME individuals, sponsored by Kevin J Bolton Ltd., I was able to attend the ARA Annual Conference 2018 held in Glasgow in August.

Capitalising on the host city’s existing ubiquitous branding of People Make Glasgow,  the Conference Committee set People Make Records as this year’s conference theme. This was then divided into three individual themes, one for each day of the conference:

  • People in Records
  • People Using Records
  • People Looking After Records

Examined through the lens of the above themes over the course of three days,  this year’s conference addressed three keys areas within the sector: representation, diversity and engagement.

Following an introduction from Kevin Bolton (@kevjbolton), the conference kicked off with Professor Gus John (@Gus_John) delivering the opening keynote address, entitled “Choices of the Living and the Dead”. With People Make Records the theme for the day, Professor John gave a powerful talk discussing how people are impacting the records and recordkeeping of African (and other) diaspora in the UK, enabling the airbrushing of the history of oppressed communities. Professor John noted yes people make records, but we also determine what to record, and what to do with it once it has been recorded.

Noting the ignorance surrounding racial prejudice and violence, citing the Notting Hill race riots, the Windrush generation,  and Steven Lawrence as examples, Professor John illustrated how the commemoration of historical events is selective: while in 2018 the 50th anniversary of the Race Relations Act received much attention, in comparison the 500th anniversary of the start of the Transatlantic Slave Trade was largely ignored, by the sector and the media alike.  This culture of oppression, and omission, he said, is leading to ignorance amongst young people about major defining events, contributing to a removal of context to historically oppressed groups.

In response to questions from the audience, Professor John noted that one of the problems facing the sector is the failure to interrogate the ‘business as usual’ climate, and that it may be ‘too difficult to consider what an alternative route might be’. Professor John challenged us to question the status quo: ‘Why is my curriculum white? Why isn’t my lecturer black? What does “de-colonising” the curriculum mean? This is what we must ask ourselves’.

Following Professor John’s keynote and his ultimate call to action, there was a palpable atmosphere of engagement amongst the delegates, with myself and those around me eager to spend the next three days learning from the experiences of others, listening to new perspectives and extracting guidance on the actions we may take to develop and improve our sector, in terms of representation, diversity and engagement.

Various issues relating to these areas were threaded throughout many of the presentations, and as a person of colour at the start of my career in this sector, and recipient of the Diversity Bursary, I was excited to hear more about the challenges facing marginalised communities in archives and records, including some I could relate to on a personal and professional level, and, hopefully, also take away some proposed solutions and recommendations.

I attended an excellent talk by Adele Patrick (@AdelePAtrickGWL),  of Glasgow Women’s Library, who discussed the place for feminism within the archive, noting GWL’s history in resistance, and insistence on a plural representation, when women’s work, past and present, is eclipsed. Dr Alan Butler (@AButlerArchive), Coordinator at Plymouth LGBT Community Archive, discussed his experiences of trying to create a sense of community within a group that is inherently quite nebulous.  Nevertheless, Butler illustrated the importance of capturing LGBTQIA+ history, as people today are increasingly removed from the struggles that previous generations have had to overcome, echoing a similar point Professor Gus John made earlier.

A presentation which particularly resonated with me came from Kirsty Fife (@DIYarchivist) and Hannah Henthorn (@hanarchovist), on the issue of diversity in the workforce. Fife and Henthorn presented the findings from their research, including their survey of experiences of marginalisation in the UK archive sector, highlighting the structural barriers to diversifying the archive sector workforce. Fife and Henthorn identified several key themes which are experienced  by marginalised communities in the sector, including: the feeling of isolation and otherness in both workplace and universities; difficulties in gaining qualifications, perhaps due to ill health/disability/financial barriers/other commitments; feeling unsafe and under confident in professional spaces and a frustration at the lack of diversity in leadership roles.

As a Graduate Trainee Digital Archivist, I couldn’t abandon my own focus on digital preservation and digital archiving, and as such attended various digital-related talks, including “Machines make records: the future of archival processing” by Jenny Bunn (@JnyBn1), discussing the impact of taking a computational approach to archival processing, “Using digital preservation and access to build a sustainable future for your archive” led by Ann Keen of Preservica, with presentations given by various Preservica users, as well as a mini-workshop led by Sarah Higgins and William Kilbride, on ethics in digital preservation, asking us to consider if we need our own code of conduct in digital preservation, and what this could look like.

Image of William Kilbride and Sarah Higgins running their workshop "Encoding ethics: professional practice digital preservation", ARA Annual Conference 2018, Glasgow

William Kilbride and Sarah Higgins running their workshop “Encoding ethics: professional practice digital preservation”, ARA Annual Conference 2018, Glasgow

I have only been able to touch on a very small amount of what I heard and learnt at the many and varied talks, presentations and workshops at the ARA conference,  however,  one thing I took away from the conference was the realisation that archivists and recordkeepers have the power to challenge structural inequalities, and must act now, in order to become truly inclusive. As Michelle Caswell (@professorcaz), 2nd keynote speaker said, we must act with sensitivity, acknowledge our privileges and, above all empower not marginalise. This conference felt like a call to action to the archive and recordkeeping community, in order to include the ‘hard to reach’ communities, or alternatively as Adele Patrick noted, the ‘easy to ignore’. As William Kilbride (@William Kilbride) said, this is an exciting time to be in archives.

I want to thank Kevin Bolton for sponsoring the Diversity Bursary, which enabled me to attend an enriching, engaging and informative event, which otherwise would have been inaccessible for me.

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Because every day is a school day, as homework for us all, I made a note of some of the recommendations made by speakers throughout the conference, compiled into this very brief list which I thought I would share:

Reading list

Celebrating the Life of Clement Attlee

Photograph of Clement Attlee, n.d. [MS. CRA. 99].


Join the Attlee Foundation and Bodleian Libraries on the 25
th of October in the Weston Lecture Theatre to celebrate the life and legacy of Clement Attlee.

The event will commence with a lecture given by John Bew on the political thought of Clement Attlee. A  Professor of History and Foreign Policy at the War Studies Department at King’s College London, John Bew is also the author of five books including the award-winning biography Citizen Clem: A Life of Attlee (2016), which received the Orwell Prize for Political Writing, the Elizabeth Longford Prize for Historical Biography and the Best Book in the U.K.

A list by Clement Attlee of his “best appointments”, n.d. [post 1951] [MS. CRA. 10].


The lecture will be accompanied by a display of items from Clement Attlee’s personal archive. Covering the years 1945-1951, the display offers viewers a unique insight into the life and work of Attlee, forming a celebration of his achievements in both personal, political and public arenas.

Booking Information:

This event is free but places are limited so please complete the booking form via our website  to reserve tickets in advance. All bookings are subject to a £1 booking fee.

Doors open at 6.15pm. The lecture begins at 6.30pm, and will be followed by a drinks reception.

An archive in exile: Arturo & Ilsa Barea

By Eva Nieto McAvoy

Arturo and Ilsa Barea’s archive and library have been kept in a terrace house near Finsbury Park for the past 40 years. Their niece Uli Rushby-Smith inherited this large collection in the 1970s and has taken upon herself the daunting task of looking after the estate and ensuring that the Bareas’ legacies are kept alive by promoting several new editions of their work. It was through Arturo Barea’s biographer Michael Eaude that I came into contact with Uli, the terrace house, the papers and the books in 2011. I was interested in writing a PhD thesis on Arturo Barea and having access to the archive was a wonderful oportunity. Aside from researching for my thesis ‘A Spaniard in Hertfordshire: The Intellectual Exile of Arturo Barea’, I catalogued the papers and, in the process, became personally involved in this wonderful story. When I first arrived, about twenty boxes of articles, letters, drafts, newspaper cuttings and scrapbooks belonging to Arturo and Ilsa, and several walls covered with the books of five generations (from Ilsa’s parents to her great nieces) were awaiting me. The results of the organizing and cataloguing can now be enjoyed by users for the Weston Library, the new home of Arturo and Ilsa Barea’s papers.

Photographs in the archive, photo by Sonia Boué

Photographs in the archive, photo by Sonia Boué

The Bareas started their exile homeless, but also paperless and bookless. They managed to bring over a case with personal and family documents and some photographs from their previous life in Spain. But that’s about it. For the most part, this archive is an exile’s archive: written in exile, built in exile, read in exile and kept in exile until today.

I have to confess that my weekly visits to the archive, working in the nostalgic living room furnished with Biedermeier cabinets, with walls full of books and magazines, blue china and netsuke that belonged to Ilsa, overlooked by the solemn presence of Barea’s grandfather clock, are still my favourite part of the research. Each letter or photograph has a story behind it and more often than not, Uli has filled in the blanks with her memories of Arturo and Ilsa.

Arturo Barea (Badajoz 1897 – Faringdon, Oxfordshire 1957) was a Spanish writer, literary critic and broadcaster. A socialist and active member of the UGT (the Socialist trade union) during the Spanish Civil War, Barea was the head of the Press Department of the Republican Foreign Office in Madrid, dealing with foreign press correspondents such as Ernest Hemingway or John Dos Passos. During this time, he met and married his second wife, the Austrian socialist Ilsa Barea (née Ilse Pollak), his life-long companion, collaborator and translator.

Ilsa & Arturo in their garden

Ilsa & Arturo in their garden

In 1938 Barea and Ilsa left Spain for France and then England, where they arrived in March 1939. It was during his early years in exile that Barea became a well-known contributor of articles and short stories to Horizon, Time and Tide, the New Statesman, the Times Literary Supplement and Tribune, aside from contributing the essay ‘Struggle for the Spanish Soul’ to Orwell’s wartime series Searchlight Books. He was also a regular broadcaster for the BBC Latin American Service under the penname ‘Juan de Castilla’. Barea is the author of the autobiographical trilogy The Forging of a Rebel, which was first published in English by Faber&Faber (1941-1946) and edited by T.S Eliot. The trilogy was an immediate international success and was translated into nine languages during the forties. The Spanish edition came out in Argentina in 1951 and it was only published in Spain in 1977 after Francisco Franco’s death. Barea never returned to Spain and became a British national in 1948.

Ilsa Barea (1902-1973), née Pollak, was a socialist political activist, journalist and translator. Born in Vienna into a liberal family, Ilsa was politically active early on, particularly in the areas of propaganda and education. She was a member of the Austrian Communist Party initially then later the Austrian Social Democratic Party. In 1936, she was employed by the Press Department of the Republican Foreign office in Madrid. During this period of the Spanish Civil War, she met Arturo Barea. They were both working as censors at their headquarters in the Telefonica (the title of her serialised novel published in the Austrian Arbeiter-Zeitung in 1949). After the death of her first husband, Leopold Kulcsar,  in January 1938, Ilsa married Arturo and together they fled Spain.

While in exile, Ilsa continued supporting the Spanish Republican struggle by publishing articles in Time and Tide, New Statesman, Times Literary Supplement, and Tribune. In August 1939 she joined the BBC Monitoring Service in Evesham, translating broadcasts from German and Spanish alongside Ernest Gombrich, George Weidenfeld, Martin Esslin and Anatol Goldberg. She was an exceptionally gifted linguist. Later her work focused on evaluating foreign writers, translating many of them for English and American publishing houses. She also broadcast for the BBC on a number of subjects.

Vienna. Legend and Reality (Secker and Warburg, 1966)

Vienna. Legend and Reality (Secker and Warburg, 1966)

Ilsa was a close collaborator of Arturo’s, influencing his work in many ways. Her most important contribution was the translation of his trilogy The Forging of a Rebel into English, praised for its quality in many reviews. The legacy of her father, Valentin Pollak, a well-known Viennese teacher and educationalist, was carried on in Ilsa’s work as a teacher herself and interpreter for Labour Parties and Unions across Europe. She became a British national in 1948, but after Arturo’s death in 1957, she returned to Vienna regularly, spending the last years of her life there. She is the author of Vienna: Legend and Reality (1966), a social and cultural history of the city.

Arturo and Ilsa shared a life of letters until his death in 1957; he wrote; she wrote and translated what he had written in Spanish into English. Snooping around the couple’s papers I can imagine them in their cottage in Eaton Hastings, working at their shared desk piled with papers threatening to tip over while listening to the radio in the background and having endless discussions about politics in several languages as they shared the house with a mixture of family members and friends from different places. It is precisely this mixture of languages and intellectual traditions which has a very strong presence in the archive and the library.

It is overall surprising to find a comparatively small proportion of material in Spanish – letters and documents in English, German, French, Danish and even Swedish open a window onto an important period of European history. The archive is an important repository of Spanish culture in exile, but also of Austrian culture and, even more importantly, of the internationalism that permeated the anti-fascist struggle of the Second World War and the anti-communist struggle during the Cold War.

The Forge, The Track and The Clash (Faber & Faber, 1941, 1943, 1946)

The Forge, The Track and The Clash (Faber & Faber, 1941, 1943, 1946)

Some of the most important holdings in the archive are the original and annotated typescripts of Arturo and Ilsa’s work like Arturo’s La Raiz Rota, Ilsa’s Vienna, as well as their many short stories, articles and even unpublished poetry by Ilsa. Sadly there is no typescript of La forja de un rebelde, but only a few chapters in French and the first two pages of La forja in Spanish, probably from 1938.

Arturo and Ilsa’s papers are hard to separate. Aside from their close intellectual collaboration, she often wrote letters on his behalf, particularly when they first arrived – many of them explaining Arturo’s limitations with English. But Arturo could read in English, and the number of British classics in their library gives credence to a biographical note of 1941 which explained “that his spoken English is still atrocious, but he is beginning to appreciate Jane Austen”. There is an incredible articulation of Spain and Britain in Barea’s work and in the archive and library. On the shelves we can find Don Quijote de la Mancha sitting quite comfortably next to Tristram Shandy. Letters to Cyril Connolly and John dos Passos are written in Spanish and are mixed with those of Arturo to his family back in Madrid. As expressed in one of Barea’s obituaries, he served as an “interpreter between two different civilizations and ways of life”.

Uli tells us that the Bareas spent most of their time writing letters and reading newspapers and magazines, ranging from the Manchester Guardian to Picture Post. All of these activities have left traces in the archive as well. Apparently, one of Uli’s jobs was to help them read through the morning papers, to cut out all the news relating to whatever topic they were writing about at the moment and to paste the clippings in scrapbooks – all of which are also in the archive.

Throughout their careers, Arturo and Ilsa wrote book reviews and articles about the literature and authors of their homelands. They also had an important role in promoting, and often translating into English, Spanish authors such as Camilo J. Cela and other writers in exile like Guillermo de Torre, Ramón J. Sender, Esteban Salazar Chapela, Francisco Ayala or Max Aub. After Arturo’s death, Ilsa continued this work as a translator from Spanish and German, but also as a reader for British publishing houses, as an editor, and as an interpreter, particularly for trade unions. We can find most of this paperwork in the archive, aside from around 12 boxes of correspondence that traces Arturo and Ilsa’s work and life in exile.

Arturo Barea broadcasting for the BBC Latin American Service

Arturo Barea broadcasting for the BBC Latin American Service

The archive also illustrates Barea’s relationship with Latin America. Articles for the Argentinian newspaper La Nación, around 650 of the 850 broadcasts he wrote for the BBC Latin American Service, fan-mail to “Juan de Castilla” and details of his 1956 trip to Argentina, Chile and Uruguay – including airplane tickets and a record of all the vaccines he needed.

Arturo’s past as a non-intellectual also sneaks into the archive in rather unexpected ways. One of his major projects was to design a bookshelf system that could be assembled and dismantled by anyone in order to adapt to different spaces and uses, decades before IKEA had the same idea. Drawing on his previous experience in a patent agency in Spain, Arturo tried to patent his design. The shelves still stand in Uli’s living room, more than 60 years after Arturo first built them.

Today, the Bareas’ archive is arguably still in exile. The donation to the Bodleian is an important step in assuring access to its holdings for future generations of scholars – although researchers will now miss Uli and her partner Eugene’s wonderful meals and conversations. One question that comes to mind is why not send the holdings back to Spain, as has happened with other Spanish Republican exiles’ libraries? The return to Spain is often seen as a reconciliation following the injustice of the years of expulsion.

Several reasons are behind the decision to donate the archive to the Bodleain. The cosmopolitanism of the holdings; the fact that Arturo’s work is difficult to separate from that of his wife, which represents a whole chapter of Austrian culture in exile; and the fact that the transnational character of their work might be best represented in Britain, as an example of the internationalism of the war and post-war periods. It is also a much needed reminder of how Britain’s (often reluctant) hosting of European exiles resulted in the political, cultural and social contributions of Europeans to British culture and politics.

Most importantly, it is undeniable that Ilsa and Arturo started their exile struggling to overcome the violent loss of the life they were forced to leave behind. In 1956 Arturo still felt that ‘la patria se siente como un dolor agudo’ – the homeland feels like an acute pain. But Ilsa and Arturo were also able to embrace exile as a new beginning, a new life together in a foreign land that soon became home.

Archives, libraries, books and scrapbooks can help exiles keep links with their homeland, but can also ground them to their new homes. Arturo and Ilsa’s archive is testimony to this. If, in Adorno’s words, “To those who no longer have a homeland, writing becomes home”, the archive is already home and it belongs here, in Britain more than there, in Spain.

New catalogue: Archive of Dame Louise Johnson

The online catalogue of the Archive of Dame Louise Johnson is now available.

‘[T]he moment comes when you actually solve a problem—it may be quite a small problem—but for a few moments you stand there and think “Nobody else knows this but me”.’ – Dame Louise Johnson

RESEARCH

Never one to shy away from a challenge Dame Louise Napier Johnson (1940–2012), biophysicist and structural biologist, spent her long career solving many problems; mostly in the field of structural enzymology that she helped create.

One of the first she solved was when she, David Phillips, and Charles Vernon described the enzyme lysozyme and how it bound its substrates at a special meeting of the Royal Institution in 1965. This was at a time when structural biology was in its infancy and lysozyme was the second protein and first enzyme to have its structure elucidated. It was also the first time that the mechanism through which enzymes worked on a structural level was described.

Notes on the structure of lysozyme.

Notes on the structure of lysozyme.

This was more than just an interesting theoretical exercise; it had far reaching implications and showed that understanding structure could help in understanding biological processes. Its practical application to drug discovery changed the face of pharmaceutical research. By the 1970s pharmacological researchers were using rational drug design and looking at protein receptors and their properties and binding potential. Knowing the structure of molecules, they could look for potential binding sites and postulate possible interactions. They could then look for analogues or ‘build’ new molecules specific to targeted binding sites.

She went on to tackle larger and more complex proteins like ribonuclease S and glycogen phosphorylase, but the tools of the time meant that it was a long hard slog. In order to examine these proteins they had to be crystallised to achieve high resolution images. These crystals did not last long and in the early days of structural biology protein structures were studied using diffractometers that took days to record data sets, often going through several crystals at a time.

DIAMOND LIGHT SOURCE

Needing faster and higher resolution data acquisition she turned to synchrotron radiation, which at the time was used primarily for studying purely physical phenomena. She championed the use of synchrotron radiation in the life sciences and was heavily involved in plans for the construction of a third generation synchrotron, Diamond Light Source, in the UK.

Breaking ground for the 250m long x-ray imaging and coherence beamline.

Breaking ground for the 250m long x-ray imaging and coherence beamline.

She came on board Diamond as the Director of Life Sciences because she believed that good research needed good infrastructure and support. She was heavily involved in planning and testing the beamlines, spearheaded a collaboration with Imperial College London to build the Membrane Protein Laboratory and secured funding for the Harwell Campus for visiting researchers.

Robotic sample changers on the MX beamlines.

Robotic sample changers on the MX beamlines.

Her tireless work saw the number of researchers working in structural biology at Diamond rise to its current 40%.

But she didn’t just support researchers with funding and facilities. While Director she continued as head of the Laboratory of Molecular Biophysics where her sympathetic management and light hand brought the best out of her research group.

LABORATORY OF MOLECULAR BIOPHYSICS

In 1967 Johnson joined David Phillips at the newly founded Laboratory of Molecular Biophysics at Oxford University; succeeding him as department head in 1990. Johnson was a constant in a department which endured considerable turnover of staff. The nature of Johnson’s field was very dynamic and it was common for researchers to move to and from other institutions regularly throughout their careers. One of twenty senior staff in 1975; by 2000 she was the only one remaining.

As head, she supervised around 80 people with an outside grant income in 2000 of almost £7 Million; overseeing a successful graduate programme while maintaining a nurturing environment for students and staff alike.

She routinely organised over 50 in-house and general research seminars annually. Many of them focused on the laboratory’s very productive output. Between 1995-6 alone, more than 30 protein and virus structures were solved. She trained a generation of Oxford crystallographers; as evidenced by the plethora of Protein Data Bank entries (including many forms of glycogen phosphorylase and cell cycle CDK/cyclin complexes) deposited by her lab; and kept the department running smoothly when they inevitably departed.

Johnson endeavoured to be a role model for other women. It was source of pride for Louise Johnson that of the six senior faculty members in her laboratory, three were women. She was also a trustee of the Daphne Jackson fund for scientists returning to research after career breaks. In September 2007 a symposium was held in her honour to recognise her continuing achievements and contribution the University.

– Emily Chen and Sean Macmillan

CREDITS

The archive of Louise Johnson came to us through the Saving Oxford Medicine project which sought to discover and catalogue collections relating to Oxford that have had an impact on the medical sciences. These papers were kindly donated by Professor Elspeth Garman and Johnson’s son Umar Salam.

Archival packaging, old and new, or: Of silk ribbons and cotton tape

When material from the archive of Archibald Clark Kerr, Baron Inverchapel – or indeed from any of the Bodleian’s modern archives – is ordered to the Special Collections reading rooms, it will most likely arrive in a greyish blue box, the papers neatly housed in blueish grey folders of the same colour. Sheets of acid-free, calcium carbonate buffered paper to separate leaves, ‘Melinex’ polyester pockets for photographs, folder titles written in 2B pencil, acrylic adhesive labels, a brass paperclip here and there – everything screams (or rather whispers… it’s a library after all) ‘archival packaging’.
BS 4971, the 2017 British Standard for the conservation and care of archive and library collections, is the Holy Grail, and no packaging material not complying with its strict rules shall ever come near our precious documents.

Material from the Edgar Wind Papers in full archival packaging armour. Blue-grey or grey-blue, the colour of the envelopes and boxes is heavily contested.

However, when archives first arrive at the Bodleian, the packaging is quite different: all kinds of boxes, cartons, baskets and trunks are used for transfer, and the papers are likely to still be in the order and condition their creator or collector stored them in – including a wide array of folders, envelopes, pockets, sheet protectors, paperclips, pins, staples, ribbons, cords and rubber bands once used to organize and protect them.

In case of the the Inverchapel Archive, almost all of the correspondence came in bundles. Hundreds, if not thousands, of letters, still folded up inside their original envelopes, sorted in little piles and tied together with pieces of string, cord or ribbon – like these exchanged between Archibald Kerr Clark Esq., then a young attaché at the British Embassy in Berlin, and Mrs. Kerr Clark, his mother in London:

All bundled up: Letters from the Archive of Archibald Clark Kerr, Baron Inverchapel, c.1908. Why are they addressed to Archibald Kerr Clark – find out here.

Whilst it was very helpful to identify runs of correspondence, and match letters with their envelopes, this organisation system had two big downsides: the letters would be difficult to access if researchers had to remove them from their envelopes first, and all the early 20th century silk, cotton, wool, hemp, jute… ribbons and cords are not very likely to be compliant with 21st century BS4971 specifications.

Consequently, quite a lot of time on the Inverchapel cataloguing project was actually spent on pre-cataloguing archival processing tasks: removing all those strings, and the rusty pins and paperclips holding together sheets of paper inside the envelopes, unfolding pages, encasing photographs in Melinex, and not least placing the flattened papers safely in archive standard folders.
After processing more than 80 correspondence boxes, the amount of ribbons, cords and strings removed from the archive was rather impressive:

A rich bounty: Ribbons, cords and strings removed from the Inverchapel material. …We should have tied them all together and measured the result – in ells, obviously!

A lot of pink. But apart from his colour preferences some of those textile fasteners also reveal some of the archive owner’s shopping habits, as these ties, probably re-used from delivery parcels, show:

Fruits and tartan: Some of the strings close up

  • Searcy, Tansley &  Co. Ltd., London – most likely a food delivery. One could speculate if H.M. Ambassador, Lord Inverchapel, had a sneaky takeaway…
  • ALEXANDER MACINTYRE & CO – TWEED AND HOSIERY MERCHANTS – INVERARY AND STRONE. ARGYLL. – Proud of his Scottish heritage, and owner of the Inverchapel Estate near Lock Eck, Clark Kerr would have known where to buy his tweeds!
  • BOOTS THE CHEMISTS – how people carried home their soap and aspirin before plastic bags were invented.
  • G. ADAM & CO., FRUITERERS TO HIS MAJESTY, 42, NEW BOND STREET, W., TELEPHONE 2128 MAYFAIR – only the best apples and pears!

Like those shop ties, most strings and ribbons used for tying up the letter bundles seem to have been repurposed, or, like the many pink cotton bands, were haberdashery leftovers. On closer examination, the big pile of old textile fasteners reveals a remarkable variety of materials and colours:

The closest an ambassador’s archive can get to a rainbow?

But however pretty and colourful those tapes and ribbons may be, they still face the fate and final destination of all* old fasteners which could potentially be harmful to our precious archives – the bin.

Where ties are needed to hold bundles together, there is now archive standard unbleached cotton tape in place. Admittedly, this is less exciting than its colourful historic cousins. But it goes very well with the blueish grey/ greyish blue of our acid-free, calcium carbonate buffered boxes and folders, and most importantly: it complies with BS 4971.

Playing it safe: Unbleached cotton tape for archival use.


*Almost all. Some end up in our Bodleian Conservation colleagues’ ‘interesting pin collection’, where they get a new life in documenting the history of stationary and
help to determine the age of undated documents.


New catalogue: Archive of Archibald Clark Kerr, Lord Inverchapel

The online catalogue of the Archive of Archibald Clark Kerr, Lord Inverchapel, is now available.

Archibald John Kerr Clark was born 17 March 1882 near Sydney, Australia, the son of John Kerr Clark (1838-1910), a sheep station owner originally from Lanarkshire, Scotland, and his wife Kate Louisa (1846-1926), daughter of Sir John Robertson, prime minister of New South Wales. In 1889, the family moved to England, though John Kerr Clark later returned to Australia.
Kerr Clark was educated at Bath College, and in France, Germany, Spain and Italy, where he studied languages. In March 1906 he passed the entrance examination for the diplomatic service and started working at the Foreign Office in London.  After adopting Kerr as an additional surname in 1911, he became known as Archibald (or Archie, to his friends and colleagues) Clark Kerr.

Archibald John Clark Kerr, 1st Baron Inverchapel by Bassano Ltd, half-plate glass negative, 19 January 1938. NPG x155214
© National Portrait Gallery, London (CC BY-NC-ND 3.0)

His first posting as a young diplomat took him to Berlin (1908-1910), and after postings to Buenos Aires (1910-1911), Washington (1911-1914), Tehran (1914-1916) and Tangier (1919-1922), he became deputy to High Commissioner Lord Allenby in Egypt (1922-1925).
He served as Minister of the United Kingdom to Guatemala, Honduras, Nicaragua and El Salvador from 1925 to 1928, to Chile from 1928 to 1931, and to Sweden from 1931 to 1934, before he was appointed Ambassador and posted to Iraq in 1935.
Clark Kerr was British Ambassador to China from 1938 to 1942, during the Second Sino-Japanese War. As Ambassador to the Soviet Union from 1942 to 1946, he was key to shaping the Anglo-Russian relations during the Second World War – most famously, by convincing Churchill to return to talks with Stalin during their meeting in Moscow in August 1942.

A senior British Diplomat, he attended many of the Allied wartime conferences, including the ‘Big Three’ conferences in Teheran, Yalta and Potsdam. He worked with the  Allied Commission to Romania in 1945/46, and in Spring 1946 was sent on a special mission to Java as a mediator in the tensions between the Dutch government and the Indonesian nationalists.
From 1946 Clark Kerr, now elevated to Peerage as Baron Inverchapel, served as British Ambassador in Washington. In March 1948, he retired from the diplomatic service, but was almost immediately appointed to the new committee on European unity, for which he worked until 1949. He died at Greenock 5 July 1951, and was buried at the Inverchapel Estate near Loch Eck in Scotland.

Archibald Clark Kerr entering the Cecilienhof Palace on the third day of the Potsdam Conference, July 1945. (On the left Sir Alexander Cadogan, Under Secretary at the British Foreign Office).
National Archives and Records Administration, Office of Presidential Libraries, Harry S. Truman Library (Public Domain)

Clark Kerr’s archive comprises his personal papers and correspondence, alongside material relating to his career as a diplomat, from the 1900s to the 1940s. Family papers and correspondence, dating back to the 1850s, document the family history, his parents’ lives in Australia, and Clark Kerr’s connections to family members, especially his close relationships to his mother and to his sister Muriel.
Often, the private and the public overlap: for example, in the many letters exchanged between Clark Kerr and his mother. They corresponded at least twice a week, sometimes daily, and together with personal and family news, they exchanged newspaper clippings and extensively commented on society, culture, politics and international relations in the 1900s, 1910s and early 1920s.
Similarly, Clark Kerr’s correspondence with colleagues and friends, such as Harold Nicolson, Vita Sackville-West, Eustace Percy, Alice Drummond-Hay, Robert Boothby and  Gerald Villiers, and with British and foreign aristocrats, such as the German Kaiser’s sister, Sophie Duchess of Sparta (later Queen Consort of Constantine I of Greece) and Elizabeth Bowes-Lyon (later Queen Consort of Georg VI and Queen Mother), paints a vivid picture not only of personal contacts and relationships, but also of the times and social circles the correspondents were living in.

Also available is the online catalogue of the working papers of Clark Kerr’s biographer Donald Gillies, who published Radical Diplomat: The Life of Sir Archibald Clark Kerr, Lord Inverchapel, 1882-1951 in 1998.

Higher Education Archive Programme Network Meeting on Research Data Management

On 22nd June 2018 I attended the Higher Education Archive Programme (#HEAP) network meeting on Research Data Management (RDM) at the National Archives at Kew Gardens. This allowed me to learn about some of the current thinking in research data management from colleagues and peers currently working in this area through hearing about their own personal experiences.

The day consisted of a series of talks from presenters with a variety of backgrounds (archivists, managers, PhD students) giving their experiences of RDM from their different perspectives (design/implementation of systems, use). I will aim to briefly summarise the main message from a few of them. This was followed by a question and answers session and concluded with a workshop run by John Kaye from JISC.

Having had very little exposure to RDM in my career, it was a great way for me to understand what it is and what is being done in this sector. I have undertaken quantitative research myself during my PhD and so have an understanding of how research data is created, but until my recent move into the archival profession, I rather foolishly gave little thought as to how this data is managed. Events like this help to make people aware of the challenges archivists, information professionals and researchers face.

What is HEAP?

The Higher Education Archive Programme (#HEAP) is part of The National Archives’ continuing programme of engagement and sector support with particular archival constituencies. It is a mixture of strategic and practical work encompassing activity across The National Archives and the wider sector including guidance and training, pilot projects and advocacy. They also run network meetings for anyone involved in university archives, special collections and libraries with a variety of themes.

What is Research Data Management?

Susan Worrall, from University of Birmingham, started the day by explaining to us, what is research data management and why is it of interest to archivists? Put simply, it is the organisation, structuring, storage, care and use of data generated by research. It is important to archivists as these are all common themes of digital archiving and digital preservation, therefore, it suffers from similar issues, such as:

  • Skills gap in the sector
  • Fear of the unknown
  • Funding issues
  • Training

She presented a case study using a Brain imaging experiment, which highlighted the challenges of consent and managing huge amounts of highly specialised data. There are, however, opportunities for archivists; RDM and digital archiving are two sides of the same coin, digital archivists already do a lot of the RDM processes and so have many transferable skills. Online training is also available, University of Edinburgh and The University of North Carolina at Chapel Hill collaborated to create a course on Coursera.

A Digital Archivist’s Perspective

Jenny Mitcham, from University of York, gave us an insight into RDM from her experience as a digital archivist. She highlighted how RDM requires skills from the Library, Archival and IT sectors. Within a department, you may have all of these skills however the roles and responsibilities are not always clear, which can cause issues. She described a fantastic project called ‘Filling the Digital Preservation Gap’ which explored the potential of archivematica for RDM. It was a finalist in the 2016 Digital Preservation Awards and more information about the project can be found on the blog.

Planning, Designing and Implementing an RDM system

Laurain Williamson, from University of Leicester, spoke about how to plan and implement a research data management service. Firstly, she described the current situation within the university and what the project brief involved. Any large scale project will require a large amount of preparation and planning, however she noted that certain elements, such as considering all viable technical solutions was incredibly time consuming, however, it was essential to get the best fit for the institution. Through interviews and case study’s they analysed the thoughts and wants from a variety of stakeholders. 

Their research community wanted:

  • Expertise
  • Knowledge about copyright/publishing
  • Bespoke advice and a flexible service.

Challenges faced by the RDM team were:

  • To manage expectations (they will never be able to do everything, so they must collaborate and prioritise their resources)
  • Last minute requests from researchers
  • Liaising with researchers at an early stage of the project is vital (helping researchers think about file formats early on to aid the preservation process).

Conclusion

Whilst RDM to a layperson may seem simple at first (save it on the cloud or a hard drive) when you delve into the archival theories of correct digital preservation, this becomes an absurdly simplified view. Managing large amounts of data from such specialised experiments (producing niche file formats) requires a huge amount of knowledge, collaboration and expertise.

(CC BY 4.0) Bryant, Rebecca, Brian Lavoie, and Constance Malpas. 2018. Incentives for Building University RDM Services. The Realities of Research Data Management, Part 3. Dublin, OH: OCLC Research. doi:10.25333/C3S62F.

Data produced by universities can be seen as a commodity. The increase in the scholarly norms for open science and sharing data puts higher emphasis on RDM. It is important for the institutions/individuals creating the data (if there is any potential future scholarly or financial gain) and also for scientific integrity (allowing others in the community to review and confirm the results). But not everyone will want to make it open and actually not all of it has or should be open; creating a system and workflow that accounts for both is vital.

An OCLC research report recently stated ‘It would be a mistake to imagine that there is a single, best model of RDM service capacity, or a simple roadmap to acquiring it’. As with most things in the digital sector, this is a fast moving area and new technologies and theories are continually being developed. It will be exciting to see how these will be implemented in the future.

 

Building collections on Gender Equality at the UK Web Archive

The Bodleian is one of the 6 legal deposit libraries in the UK. One of my projects this year as a graduate trainee digital archivist on the Bodleian Libraries’ Developing the Next Generation Archivist programme is to help curate special collections in the UK Web Archive. Since May I’ve been working on the Gender Equality collection. Please note, this post also appears on the British Library UK Web Archive blog.

Why are we collecting?

2018 is the centenary of the 1918 Representation of the People’s Act. UK-wide memorials and celebrations of this journey, and victory of women’s suffrage, are all evident online: from events, exhibitions, commemorations and campaigns. Popular topics being discussed at the moment include the hashtags #timesup and #metoo, gender pay disparity and the recent referendum on the 8th Amendment in the Republic of Ireland. These discussions produce a lot of ephemeral material, and without web archiving this material is at risk of moving or even disappearing. As we can see gender equality is being discussed a lot currently in the media, these discussions have been developing over years.

Through the UK Web Archive SHINE interface we can see that matching text for the phrase ‘gender equality’ increased from a result of 0.002% (24 out of 843,204) of crawled resources in 1996, to 0.044% (23,289 out of 53,146,359) in 2013.

SHINE user interface

If we search UK web content relating to gender equality we will generate so many results; for example, organisations have published their gender pay discrepancy reports online and there is much to engage with from social media accounts of both individuals and organisations relating to campaigning for gender equality. It becomes apparent that when we browse this web content gender equality means something different for so many presences online: charities, societies, employers, authorities, heritage centres and individuals such as social entrepreneurs, teachers, researchers and more.

The Fawcett Society: https://www.fawcettsociety.org.uk/blog/why-does-teaching-votes-for-women-matter-an-a-level-teachers-perspective

What we are collecting?

The Gender Equality special collection, that is now live on the UK Web Archive comprises material which provides a snapshot into attitudes towards gender equality in the UK. Web material is harvested under the areas of:

  • Bodily autonomy
  • Domestic abuse/Gender based violence
  • Gender equality in the workplace
  • Gender identity
  • Parenting
  • The gender pay gap
  • Women’s suffrage

100 years on from women’s suffrage the fight for gender equality continues. The collection is still undergoing curation and growing in archival records – and you can help too!

How to get involved?

If there are any UK websites that you think should be added to the Gender Equality collection then you can take up the UK Web Archive’s call for action and nominate.

 

 

Earliest evidence of Oxfam’s involvement in fair trade found in Archive

Back in 1959, Pastor Ludwig Stumpf from the Hong Kong branch of the Lutheran World Federation, was invited by Oxfam to speak at their World Refugee Year conference. With him he brought a suitcase of handicrafts made by Chinese refugees. Although the suitcase containing dolls, tea cosies and slippers, amongst other items, didn’t capture the interest of Oxfam at that time, the list of contents did make it into the archives, and has recently been catalogued.

Letter with the list of sample handicrafts in package sent ahead ready for Rev. Stumpf’s arrival in the UK [DIR/2/3/4/48]

One conference attendee whose eye the handicrafts did catch was Elizabeth Wilson of the Huddersfield Famine Relief Committee (popularly known as ‘Hudfam’), which soon began importing crafts and selling them to the public as a new fundraising initiative. The venture was successful and Oxfam followed suit, creating Oxfam Activities Ltd in 1964. The company was set up to formalise Oxfam’s engagement in trading, with all profits from Oxfam Activities being ploughed back into Oxfam.

Poster advertising children’s books as part of the Helping by Selling Project [MS. Oxfam COM/1/8/353]

The buying and selling of goods imported from overseas was named the ‘Helping by Selling Project’. Helping by Selling mostly sold products that were made in workshops and training centres that Oxfam grants had helped to set up. However, while the project did serve to raise money for Oxfam’s relief and development work, it did not directly help the people who created the goods (beyond creating a market for the products).[1]

Oxfam felt that they could do more to help establish viable businesses, and further increase employment and improve the lives of those in need. They realised that simply selling goods made overseas did not guarantee an ongoing livelihood for communities.

The resolution was to cultivate a business partnership with craftspeople, and protect the vulnerability of poor producers who could be easily exploited. Therefore, in 1975, Oxfam’s fair trade scheme (Britain’s first ever) was created. The scheme was named Bridge, which ‘sums up very aptly the bridging link of trade and support between producers in developing countries and their customers in the UK and Ireland.’[2] Oxfam paid fair prices for the goods produced, as well as a dividend and the opportunity to apply for grants for improvements to workplaces. It also offered help with product development and marketing.

Poster advertising Oxfam’s Bridge project [MS. Oxfam COM/1/8/292]

In the early 2000s, Oxfam launched the Make Trade Fair campaign, advertisements for which featured celebrities such as Colin Firth and Bono being covered in coffee, sugar and other fair trade products. The memorable posters, which can be accessed in Digital Bodleian, highlighted how farmers overseas were being trapped in a poverty cycle by trade rules.

Poster of Colin Firth being showered with coffee highlighting the plight of poor farmers [MS. Oxfam COM/1/8/153/7]

Today, nearly 60 years after Oxfam’s first foray into fairly traded crafts, there is a huge variety of products on sale in the Sourced by Oxfam range from suppliers who practice fair trade in the UK and worldwide. These goods, which range from dog bowls to shampoo, are available in Oxfam shops and online and 100% of profits go to Oxfam’s work all over the world. With consumers more aware than ever about where their food and other goods come from, Fair Trade is now a household name.

Poster advertising the variety of fair trade products available [MS. Oxfam COM/1/8/151]

[1] M. Black,  A Cause for Our Times. Oxfam: the first 50 years (Oxford: Oxfam 1992) pp.166-167

[2] Rachel Wilshaw, ”Invisible Threads: Oxfam’s Bridge Programme.” Focus on Gender, vol. 2, no. 3, 1994, pp. 23–28. JSTOR, JSTOR, www.jstor.org/stable/4030240.

 

Now available: Full catalogue of the Archive of Iona and Peter Opie

The full catalogue of the Archive of Iona and Peter Opie is now available online.

In addition to the previously published sections on the Children’s papers and covering correspondence and the Opie working papers and material relating to the Opies’ publications, the updated catalogue now also covers the Opies’ professional correspondence, personal papers, and material related to collecting children’s books and childhood ephemera.

Fieldwork: Iona and Peter Opie in the playground

The professional correspondence series contains letters about nursery rhymes and childlore received by the Opies from the general public, as well as their correspondence with researchers, academics, authors, bookseller, collectors, cultural and heritage institutions, the media, and other contacts and enquirers. It also includes general correspondence with the Opies’ publisher, Clarendon Press, later Oxford University Press, and with professional organisations, such as the Anthropology Section of the British Association for the Advancement of Science, which Peter Opie was president of in 1962/63.
The extensive correspondence with Doreen Gullen, the Opies’ long-term research collaborator and friend, covers both professional and private topics. The series also contains the Opies’ address books, which link each correspondent to a unique reference number – those reference numbers were then used to manage and track the enormous amount of incoming information. The address books often also record background details on the Opies’ correspondents and their activities.

The personal papers feature correspondence with family and friends, diaries and notebooks, memorabilia, writings and other biographical material, mainly relating to Peter Opie. This material was transferred to the Bodleian Library in various tranches in the 1990s, when Iona Opie was sorting through her late husband’s papers, selecting and annotating material for a future Opie Archive. Although it covers most of Peter Opie’s life from his childhood in the 1920s through to his death in February 1982, there is a strong focus on his young adulthood and his early career in the late 1930s and in the 1940s, reflected in particular in his correspondence, scrapbooks and notes, as well as in the papers relating to his early autobiographical publications such as his first book I Want to be a Success (1939).

The collected material series brings together historic childhood and children’s book ephemera, collected by the Opies, and papers about their book collecting activities. Whilst some of this material was found with the Opie Archive, other sections were transferred from the Opie Collection of Children’s Literature at the Bodleian Library. These include manuscript books, historic notebooks and diaries by children or with references to childhood, drawings and illustrations, printed ephemera and merchandise relating to children’s books, as well as exercise books and other school ephemera from the 17th to the 20th century.
The Opies’ book accession diaries, covering their book collecting activities from the 1940s to the 1980s, are part of this series, and so is a large collection of antiquarian booksellers’ catalogues, dating from the 1910s to the 1990s. Not least, there is some material which the Opies took over from other children’s book collectors, such as the working papers and collection lists of their friend Roland Knaster who died in 1979.

Boxes in the Opie Archive: Before…

 

…and after sorting, careful repackaging, labelling and barcoding.

Overall, the Opie Archive now contains 362 boxes – MSS. Opie 1-362, the result of 18 months of surveying, researching, arranging, sorting, flattening, paperclip removing, repackaging, labelling, barcoding and cataloguing.

More than 24,000 leaves of children’s papers and covering correspondence were individually numbered (‘foliated’) in preparation for the future digitisation of the material.
Simultaneously, the collection became (in-)famous with our Conservation colleagues for containing many exotic and challenging-for-safe-storage items, such as Indian panther bones, a 1920s Eton schoolboy cap, friendship pins, grass samples, and 1970s crisp packets.

Inspired by the descriptions of children’s rhymes and games in Opie working files, we, the cataloguers on this project, regularly lapsed into reminiscences about our own playground rhymes, games and crazes in the 1980s and 1990s (who else remembers French Skipping or Pogs?), and occasionally even broke out into bouts of clapping games, with lively ensuing debates about how the correct version of each song should go – “Em Pom Pee” or “Em Bam Bee”, that is the question!

Requests by readers to access the material had to be juggled with a tight cataloguing schedule – and many boxes were moved back and forth between the archives work areas and the Weston Library reading rooms. It was encouraging to see how much the Opie Papers were already in use, and the many questions researchers ask us about the content and structure of the archive then helped to inform our cataloguing strategy.

Midway through our cataloguing project, in October 2017, we received the news that Iona Opie had passed away, at the age of 94. Although saddened and disappointed to have lost the chance to meet her in person, we nevertheless felt privileged to have got to know her through her correspondence and working papers. We particularly admired her tremendous ability to organise, and distil meaning from, the immense volume of data gathered by her and her husband, while simultaneously building warm and long-lasting relationships with a vast network of correspondents.

In his 1969-73 accession diary (now MS. Opie 316), Peter Opie notes that “the age of the computer is coming”, foreseeing that this may one day facilitate a more thorough organisation of the vast amount of material he and Iona amassed over the years, and ponders the use future researchers might make of their collection, once it has been thoroughly sorted and catalogued:

“And although Iona […] and I will never be able to make use of all the material we have assembled, nor can see even to what use it may be put, I am beginning to think we can be confident that, provided it survives, it will be appreciated by somebody some day.”

The completion of the cataloguing project feels like a good step forward to fulfil Peter Opie’s ‘prophecy’, and we are happy (and indeed a little proud) to have a played a small role in the Opies’ big endeavour. Now it is over to you, the readers, to explore the wonderful resource Iona and Peter Opie created for the research of children’s traditions, nursery rhymes, children’s literature, games and play – and to the put it to innovative and creative uses.

Svenja Kunze & Sarah Thiel


The Opie cataloguing project was generously funded by the Wellcome Trust.

The Wellcome Trust Research Bursaries scheme funds individuals working on
small and medium-scale research projects that focus on library or archive collections
supported by a Wellcome Trust Research Resources Grant – such as the Opie Archive.

Please visit the Wellcome Trust website for further information.