Service Update: Long Vacation 2023


As the sun finally comes out to herald the end of Trinity Term, congratulations to all our readers on making it through another busy exam period! We hope you all have a fun and restful summer break. We’ve also got some information to share for finalists, as well as upcoming changes that will affect long vac library service.



If you’re completing your courses this year, please return items on loan before the end of term and prior to the expiration of your University card.

Print, Copy and Scan (PCAS)

If you’re leaving us this summer, do use up any remaining PCAS balance as it cannot be refunded. On request, credit can be transferred to another PCAS account. Please email if you need assistance.

Becoming an Alum?

As an Oxford alum you can take advantage of a number of benefits, including free access to the Bodleian Libraries and certain eresources. Learn more at the link below!

Getting started: Alumni | Bodleian Libraries

Vacation Opening Hours

The library will move to vacation opening hours from 19th June, with a closed period of 14th-28th August inclusive. Opening hours during the vacation are:

Monday to Friday: 9:00-17:00

Vacation loans

Vacation loans for normal loans start on 12th June and 15th June for short loans.
Loans issued from these dates will be due back during the first week of Michaelmas Term, starting 9th October.

Change of Library Management System

During the summer, the Bodleian Libraries are moving to a new and improved library management system called ALMA, with a go-live date of 24th August. The project is a significant undertaking and there will be a transition period of a week, 16th August to 23rd August, where data is migrated between systems. A number of library services will be affected during this period as a result. Details are captured in the Message for our Readers notices displayed in the library’s reading rooms.

Lending Books

You will be able to borrow and return books. For one week, 16th-23rd August, online circulation will be replaced with offline circulation and the data transferred to the new system when live. The real time book availability displayed on SOLO will not be updated for these offline transactions but, on request, library staff can verify availability for readers travelling to the library for particular items. Self-issue machines will not operate between 16th-23rd August. Please note access to online resources, both on campus and remote access, will be unaffected.

Requesting books from closed stacks

Automated stack requesting from SOLO will not be available between 16th-23rd August and readers are advised to place stack requests for books and archives in advance by 15th August. Libraries will extend the due date so that nothing ordered in advance will be returned to the stacks during the cutover period. A limited staff-mediated option will be available to manage requests placed between 16th-23rd August, but readers are urged to place requests in advance where possible. If you require the use of the staff mediated stack requesting service, email between 16th-23rd August.

Scan & Deliver, Print & Deliver and Inter-library Loans

These services will be unavailable from 16th-23rd August inclusive. Readers are advised to place requests by 15th August or wait until 24th August.


Saved searches and records in MySOLO will not migrate to the new system. Favourites can be exported until the 15th August. To export: log in to MySOLO, select ‘export’ and choose your mode of exporting (Excel, email, print, RefWorks, EndNote and Zotero). There is no way to export saved searches. Readers who use those will need to set them up again once the new system goes live – apologies for any inconvenience caused. For more information see our reference management guide.

Stay up to date with developments at the English Faculty Library by following us on Twitter. Updates affecting the Bodleian Libraries as a whole will be published on the Service updates webpage. Any questions about library services updates can be addressed to

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