Category Archives: Loans

February News and March Reminders

 

Another quiet but busy month in the Oriental Institute Library; we have been pleased to see how popular our Facebook link to the new blog post about the Digby collection has been – for those who missed it you can find it here: http://wp.me/p5Eblf-ZQ.

E-Resources Trial

Of interest this month has been the exciting trial of new e-resources, mentioned in our previous post and now with its own display just inside the Library door.

We hope our readers are taking advantage of these resources which are all available via OxLip+ until the end of March EXCEPT for the Early Arabic Printed Books resource, which is available until the 10th. Don’t miss the chance to try them out!

 

Wifi

While the Bodleian Libraries wifi issues appear to have been resolved for now, we have been asked to inform readers that the infrastructure is being migrated to a new platform on the 7th March (Tuesday of 8th Week) and that the service will be unavailable for a short time while the migration takes place. Eduroam and OWL will still be available to readers during the outage.

 

Vacation Loans

Long loans for the Easter vacation will commence on Tuesday 7th March and from then on all books checked out or renewed will be out until April 25th (Tuesday of 1st Week). If you have books which you want to keep for the vacation do remember to check that you can renew them – remember only three renewals are permitted before the books must be returned to the Library, so don’t get caught out! If in doubt, a member of staff can help.

The Library will be closed over the Easter long weekend from Thursday 13th to Monday 17th April inclusive, but we will otherwise be operating our usual hours over the Vacation. A reminder of this closure will be posted nearer the time.

 

Moving books

Once we are out of Term we are planning another of our small book-moves, this time in the Reference Section at the far end of the ground floor. This will involve moving the “Z.” shelfmarked books which came here from the New Bodleian into the space vacated by the Japanese Reference books, and is necessary in order to increase the space for the Folios which are currently just on the last two bays along the back wall. Kate is imminently going to be reclassifying the PJ Folios and is concerned that there is not enough room in the current Folio section to accommodate them and the PK Folios (which she will reach within the next few months if she carries on at her current speed).

July News and Announcements for August

Building Works

As readers will have seen, we now have scaffolding towers known as crash-decks in three bays of the Library of Congress section under the skylights. It appears – happily – that this should be the only disruption to this part of the library as the work to remove and replace the skylights will be taking place from above rather than in the building, so although we have had to remove the tables from those areas for the duration of the work the books are still safely accessible to readers.

It has certainly afforded us an interesting view of the sky, which we would not usually have from this end of the library!

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Meanwhile the corridor by the offices and the office itself are also being readied

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We do not have an exact time-table for the end of the works, but are certainly glad to see some progress and grateful that the disruption to the inside of the library has been minimal.

In the meantime please forgive the occasional loud bang or drilling noise!

Book Moves

Kate has now completed her most recent book move, filling up the space at the end of the LC section which was cleared as part of the reclassification project over the last few months. We have updated the shelf-labels to reflect the changes.

Readers seeking anything from the DS300s onwards are advised to move along a few shelves from where they would have expected to find things. The most significant change is that G is now under the windows on the Sackler side, so that has moved quite a long way.

Arabic Geography

Natalija has been working on the G-section, applying a more detailed LC classification to the Arabic geography and travel-writing section, to reflect the different authors and subjects within it. We hope that readers of that subject will find it useful.

SOLO Downtime

The next scheduled maintenance on SOLO will be over the weekend of the 11th-15th August.

From 5pm on Friday 11th August it will be possible to search the catalogue but users will not be able to request items, the Find & Request tab will not show and there will be no information available regarding the availability of particular items. It will not be possible to renew books or place stack requests during the downtime.

Online access to electronic resources will not be affected.

The maintenance period should finish by 9am on Monday 15th August; we will keep readers informed if it overruns.

Note that the staff systems will also be out of commission over this period so we will not be able to order books or renew anything for readers, but we do have an offline circulation system which will mean that books may be borrowed.

Upcoming Closures

A quick reminder that we are closed at the end of August for the Bank Holiday weekend (27th-29th inclusive) and on the 5th and 6th September for St Giles’ Fair. We will post reminders nearer the time.

Housekeeping and reminders for the summer

End of Term housekeeping

As the end of the exams approaches and those readers who will not be returning are preparing to leave, we have been asked to remind those Finalists who are leaving us for good to please use up your PCAS credit! Your account will be rendered inactive after two years of non-use, but any credit which is still on it will not be refunded, so please do refrain from adding lots now if you are not going to need it! Credit *can* be transferred to another PCAS account, however, so if you have a friend who will still be here and are feeling generous, please contact pcas@bodleian.ox.ac.uk to arrange for a transfer (you will need all the details of both accounts to do this).

We would also like to remind everyone to please return your books! It sounds obvious, but we have heard stories of parents finding library books in their offspring’s room months after said children have left for jobs on the other side of the world or otherwise moved away. It will be much easier for everyone if Finalists return their books before leaving Oxford. We can and will chase outstanding loans and fines, but would much prefer not to have to.

Vacation Loans

We will start Vacation Loans in 8th week; books will be due back as usual on the Tuesday of 1st week of Michaelmas Term – 11th October. Readers whose cards expire before that date, and who are expecting to renew their readers’ card, will need to renew their books once they have a new card as the return date will have been set the day before their card expires.

Summer activities

During the Summer Vacation we are going to be having our skylights replaced, which will cause some disruption to the library.

At present we have an imprecise timetable for the work – sometime during July or August is the best we can predict, but this may change – but we will keep the blog and Facebook page up to date with more information when we have it. The area around the skylights in the library itself will be sheeted off so that the books are covered in order to prevent damage. It will not be possible for readers to access them during this period, but staff should be able to fetch any books which are needed by readers, just ask at the desk! It is likely that there will be some noise and dust disruption during this time, but we are currently planning to remain open during the works.

The skylights in the office will also be upgraded during this time; at present we don’t know what this will entail as our desks are actually under them, but with luck we will manage! As mentioned, we will update all our social media pages with more precise information when we have it.

 

March News and April Announcements

Move of the Japanese Collections

During March, the Japanese Collections at the Oriental Institute Library have been moved to the Bodleian Japanese Library. This includes the Short Loan books, the books under the Library of Congress classification, and the majority of the collection, which was housed downstairs.

The decision was taken by the Committee for Library Provision in Oriental Studies – subcommittee on Japanese Studies to move the books from OIL so that all the Japanese material would be accessible in one place.

Meanwhile, readers who have borrowed Japanese books may return them to OIL and we can transfer them to the BJL, or may just take them straight to the BJL.

Reclassification and reorganising

Kate is currently undertaking one of her epic bookmoves, moving the books in the Library of Congress section into the space most recently vacated by those books reclassified since the last move in September of 2015. She is currently in the DS section on the back wall of the Library and hopes to take no more than another week (bearing in mind she works 3 afternoons with us and is elsewhere in the Bodleian the rest of the time) to finish up to the As.

Please bear with us while this work is taking place. Care is taken to make sure that not too much noise is generated by the occasional toppling book, but some disruption is inevitable so we try to use the vacations when there are fewer readers around to do this kind of moving.

SOLO downtime

A note from the Bodleian Libraries:

SOLO will have limited availability from 5pm on Friday 8th April until 9am on Monday 11 April.

This is due to essential maintenance on associated background systems. Users will still be able to search the catalogue but:

You will not be able to request items
The Find & Request tab will not be visible, so there will be no live item or availability information
It will not be possible for users to view or renew their loans
It will not be possible to place requests

The silver lining is that online access to electronic resources will be unaffected.

Just a short one…

A short post this month, but with fewer readers due to the vacation it has been rather quiet. We hope to update everyone on the skylight news next month!

 

January and February headlines

Firstly, an apology…

Attempts to publish a blog post in February were hampered by a technical issue with a number of Bodleian blogs including ours. This was not resolved satisfactorily until last week, so we have decided to publish one post for the first two months of 2016.

There has not been a lot going on besides the usual library matters, but we do have a few bits of news:

New Skylights!

At some point before July (we don’t know when exactly yet) the skylights in the Library and the Library Office are going to be replaced with new ones. We will keep everyone informed as to when the work will take place when we know ourselves; for the moment please don’t be surprised by occasional visits from practical-looking people with tape measures. The skylights are in need of upgrading, especially the ones in the office which are rather draughty on windy days, so this should improve the general comfort of the whole area.

LibraryThing

The Oriental Institute Library’s LibraryThing account has been on hiatus since Dawn left us, but recent acquisitions will begin to appear on the sidebar on this blog again soon. In the meantime do check our New Books Display (just inside the library), which is kept up to date with choice items of interest.

Meanwhile, readers with an interest in South Asian materials can check out the new Bodleian South Asia LibraryThing page, new additions to which can be seen on the South Asia Libguide page here: http://ox.libguides.com/southasia. Please note that new items on this feed are being added as they are catalogued and will require a short time to be ingested into the BSF before they can be ordered.

Reclassification

Kate has been working her way steadily through the DS section since sometime last year, and is now reaching the end of the shelves around the corner from the reader PCs. She will be doing one of her periodic bookmoves when Term finishes as the Library of Congress DS section is getting very short of space and there is an urgent need to rearrange that side of the library to accommodate both the materials which are being reclassified (currently mostly about Central Asian history) and new books which are arriving and for which we cannot find space.

As ever, during this move period there will be afternoons when Kate would normally be at the desk during which it will be unstaffed, but do feel free to either find Kate (follow the sound of shelves being emptied) or come round to the office where there should be a member of staff who can help. We realise that there will still be a number of readers using the library that close to the end of Term and apologise in advance for any inconvenience, but hope that everyone will understand that this is an essential part of our work and unfortunately unavoidable at this time

Easter Matters

As usual, the Library will be closed over the Easter long-weekend. We will be closed on Thursday 24th, Friday 25th, Saturday 26th and Monday 28th March, reopening on Tuesday 29th. Note the extra day on Thursday – this is due to the Faculty offices closing that day. Other Bodleian Libraries will be open on that day.

Finally, we will be starting Vacation Loans next week (8th week) and books will be checked out until the Tuesday of 1st week – April 26th. Any books which you have already checked out for the usual two weeks should be renewed to take advantage of the longer loan period.

November Headlines and Reminders

November Headlines

The library has been gratifyingly busy during the past month, with various readers from departments other than the Oriental Institute borrowing books as their courses demand. We naturally expect things to quieten down slightly as the end of Term approaches.

Readers of our Facebook page will have seen that Kate found someone’s lunchbox (still with the remnants of their lunch in) on a desk at the back of the library recently. We would like to remind everyone that food of any kind is *not* allowed in the library, and nor is any kind of drink other than water permitted. This is not because we are trying to be awkward or make the library less welcoming; it is simply because crumbs and bits of discarded food attract pests such as insects and rodents, which can damage library collections. Sugary drinks spilled on books can cause them to become unusable, while water damage is fairly easy (if sometimes a bit expensive) to fix.

Please respect this rule of the library and confine your food consumption to the Common Room downstairs.

We received a number of queries after a blanket email about outstanding fines was sent out last week. This is a new initiative by the Circulation Task Force of the Bodleian Libraries which is intended to ensure that fines are paid promptly; however the emails seem to have gone to people who are no longer regular users as well as the current borrowers they were intended for and have caused some worry for some of our former readers (one of those who enquired had graduated in 2006!). We will be offering feedback to the CTF about this matter.

Announcements for December

Vacation Loans started on Monday, 30th November, so any books checked out from now on will be due back on the 19th January, which is Tuesday of 1st week. Please remember to renew any books taken out before the vacation loans period began to take advantage of this if you wish to take your books away over the holidays.

The library will close for the Christmas break on Tuesday 22nd December at 5pm and re-open on Monday 4th January at 9am. Please note that other Bodleian Libraries will be open on the 23rd; we are closing a day early because the rest of the faculty building is closing on the 22nd.

Watch this space: the 2015 retrospective post is being compiled and will be added to the blog shortly after we return from the Christmas break.

In the meantime we would like to wish all our readers a peaceful holiday and we’ll see you in the New Year!

 

February news and announcements for Easter

 

The eagle-eyed amongst our readers may have noticed that there was no news blog at the end of January. This was because we decided that it would seem excessive to blog twice in a week – having announced the results of the Stapler competition a few days earlier (and besides which that was the most exciting thing which happened in January!).

February has been busy for us in terms of readers; it is always gratifying to see the library being well used! With this in mind, however, we do have a few little reminders for people.

Firstly, please remember that you are allowed bottles of water in the library but other drinks are NOT allowed as they could potentially damage the books if spilled. We will remove drinks if found on desks, and they can be claimed when you leave.

Secondly, as the library is busy and the turnover of books is quite high at the moment, the library staff are endeavouring to maintain a more regular shelving routine, including clearing desks in the mornings and doing a whizz round in the afternoons so that there is not too much accumulation. We hope that this will help to solve the perennial problem of readers not finding books on the shelves because they are on desks. Readers are reminded that you are permitted to keep books on a desk to be used the following day as long as you fill in one of the paper slips provided around the library for that purpose (if the area where you are working has run out, please inform the staff and we will print more). Books left with out-of-date slips (i.e. not the previous day’s date) will be reshelved.

Thirdly, please do not leave books from the BSF on desks at the end of the day. These books belong to the Bodleian and should be returned to the staff desk so that they can be put back on the reserve in the office. We receive a daily lapse-list of BSF books which should be sent back, and endeavour to keep on top of this, so keeping all the books in one place greatly facilitates this. If you wish to keep BSF books for longer than the initial week, you can renew them on SOLO. The main reason a renewal would not be allowed would be if someone else had requested the same book, either to OIL or to another of the Bodleian reading rooms. Please note that if you do not remember to renew, and the book is returned to the BSF, there may be a delay of at least a few days before it is re-ingested at the BSF and can be returned to the library. Unfortunately this is something over which we have no control, so it is essential that readers make sure that their books are promptly renewed (or let us know so we can do it for them in an emergency).

And fourthly, a further plea; if you have used a book and are not absolutely sure where it came from on the shelves, please do not panic and shove it into the most convenient space in roughly the right section! We find mis-shelved books on a daily basis and it does make everyone’s lives harder if the item they want is somewhere other than where it should be. A book can effectively vanish if it is shelved out of sequence, and although we do regular moves which do pick up these situations it helps us immensely if people don’t put things in the wrong place to start with. If you are not absolutely sure where you got a book from, please leave it either on one of the reshelving points between the desks on the right-hand (window) side, or on the trollies near the staff desk.

And finally, advance warning that the library will close for Easter on Thursday 2nd April and re-open on Tuesday 7th. Vacation loans will start next week, with books due back on the 28th April.

 

 

 

November Headlines and Reminders for December

November Headlines

November saw things settling down a little from the beginning of Term, but we have still seen many new faces and enjoyed meeting all the various people who are now using the Library. As always, do ask us if you can’t find something; we know that the set-up here can be a little confusing!

Term is still upon us for the next week, so we would encourage anyone who hasn’t to enter our “Name the Stapler” competition, a winner of which will be announced on Friday.

Vacation Loans are now in operation, having started on Saturday 28th November; books borrowed from then on will be due back on the 20th January (Tuesday of 1st week).

 

December Reminders

We are running a Research Skills Toolkit session on Thursday 4th December – there are flyers at the front desk for anyone who is interested in attending and learning more about this valuable resource.

We will be doing some reorganising in the Library of Congress section over the vacation, moving books up into the spaces vacated as Kate has been reclassifying the collections, so may be making a bit of noise and/or leaving the desk for periods of time, but there will be someone around in the office and we will leave a note telling readers where we are. This is essential work – there is no more room in certain sections due to the volume of material being added – so we beg your patience for a few weeks until we can get things back to something resembling order.

And finally, the Library closes for Christmas on the 23rd December at 5pm, re-opening on Monday January 5th at 9am.

 

October Headlines and announcements

October is usually one of our busiest months, made to seem even more so by the stark difference between the beginning of Term and the quiet of the previous few Vacation months.

This year has been no different; Term proper started on the 14th of October, but before that was the excitement of Freshers’ Week, and the OIL Open Day.

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The Open Day was well-attended, but may have suffered somewhat from its placement at the end of a busy week in that not many people stayed on after the initial presentations took place. Members of the Library staff took turns in introducing themselves and giving a brief talk on various aspects of the Library; Dawn Vaux introduced the library itself, Dinah Manisty discussed electronic resources, Emma Mathieson the South Asian collections, Gillian Evison introduced herself as the Bodleian’s Head of the Oriental Section, Minh Chung gave a brief overview of the Window on Korea collection, and Kate Guest told the new readers about the Library’s Social Media presence, while other colleagues endeavoured to get as many new readers’ cards registered as possible.

We also had a special appearance from Tim Kirtley, the Librarian at Wadham College, who talked briefly about that college’s Persian collection, which is open to any Oriental Institute readers who wish to use it upon application. There are forms at the OIL front desk for anyone wishing to apply to use this resource.

After the talks there was some time for new users to get to grips with SOLO, PCAS and other scary library-related acronyms, as well as a presentation on the new Library Assistant resource in the office, and some lovely Middle Eastern sweets courtesy of Dinah. We hope that our new readers found the session useful and informative, and are, as ever, very happy to answer any questions that readers bring to us.

Meanwhile, in other news:

For those of you who may have missed the original posts, there is now a way of paying library fines online via the University’s shopping pages http://www.oxforduniversitystores.co.uk/browse/product.asp?compid=1&modid=1&catid=2049. We hope that this will be popular with readers.

On Wednesday 30th October, we had a visit from a Korean television crew who were reporting on the Window on Korea section in the basement, which is sponsored by the National Library of Korea, and is now one of the biggest Korean studies collections in the UK.

Finally, and just because we can, another shameless plug for our Mystery Object Competition, which can be found on our Facebook Page. The object itself is near the office on top of the card index, if anyone wishes to have a look at it in the flesh (well, concrete) as it were. Keep those entries coming in!

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May Headlines and Announcements for June

A slightly topsy-turvy post this month…

Firstly, to get things out of the way (and make sure that people notice them), we have some

Announcements and reminders:

FINALISTS! Don’t forget to return your books to the Library or you will not be able to graduate!

The reminders for library fines have now gone out; outstanding fines will also prevent graduation, so make sure you have cleared your accounts!

As we have mentioned before, you can now pay fines for any Bodleian Library in any Bodleian Library, so there is no need to traipse round all the libraries in turn, but please remember that lost book fees may only be paid to the library which owned the book in the first place.

Library staff will be pleased to help if you have any questions.

May Headlines:

May is a month which always seems to fly by; the two bank holidays being one of the reasons, although of course the Library remained open for those.

It is always at this time of year that we notice a change in the readers’ behaviour as revision and exams alter priorities. We also notice a marked decline in the numbers of readers asking directions; most of you are now familiar with the library’s idiosyncrasies, although there are always the perennial “this book says it’s here but isn’t on the shelf” questions…

We also tend to see new readers from different subject areas who find themselves needing to access the Library – Hello to all the History undergraduates who are visiting us! Hope you found us without too much difficulty.

Meanwhile the additions to the Library’s Window On Korea collection are continuing with some urgency; the official Grand Opening will be on the 21st June (watch this space for updates and photos!) and the reclassification of the collections into Library of Congress Classification is also progressing. As we have no major moves planned for this Summer Vacation period – unlike last year when we were moving the Middle East Centre books – we hope to make some real progress with the reclassification during the quieter period.