Category Archives: Loans

News and holiday announcements

As we begin to say goodbye to everyone at the end of Term, we have a few bits and pieces of news.

Firstly, a reminder that we close for Christmas on the 20th December, re-opening on 2nd January. We will be open tomorrow, Saturday 7th December, from 11-5pm and will open until 7pm next week (9th-13th December), but go back to our vacation opening hours of 9am-5pm, Monday-Friday from Monday 16th December until the start of next Term.

Secondly, vacation loans are now in effect, with books due back on the 21st January (Tuesday of 1st week). We are aware that some readers’ cards expire at the end of the year; if you are a card holder whose card expires during the Christmas closure, please let us know and we will extend your loan and waive any fines incurred once you have renewed your card.

Thirdly, a bit of good news: the Humanities Research Fair, which was cancelled due to strike action in November, is now rescheduled for 27th January. Details can be found here and the booking link is here.

We trust that everyone has had a productive term! There have certainly been some changes here. Three weeks ago we welcomed a new member of staff, Ruchi Srivastava, who is with us in the afternoons and at the Sackler in the mornings. The extra pair of hands has provided a much needed boost to our ability to shelve books promptly and avoid the shelving trolleys getting out of hand.

Readers may have noticed piles of blue crates in amongst the empty shelves round by the staff office – this is part of an ongoing project to move some of our older and more vulnerable collections to the Book Storage Facility, where they will be kept in cooler and more book-friendly conditions. Some of these materials have also been boxed in specially made acid-free boxes to ensure that they stay in the best condition possible. Books which have been moved to the BSF will still be orderable back to OIL, but if they date from before 1920 they will not be borrowable. All items in the collection which are more than 100 years old are confined to the library.

The reclassification has continued during the term, and will be accelerated by more staff-time after Christmas (more news on that in our next post). There may be a minor book-move after the holidays to accommodate the PJ-section, which is becoming slightly clogged again, but Kate says she will decide on that nearer the time.

Finally, we’d like to wish all our readers a Merry Christmas (for those that do) and a Happy New Year (for everyone), and we will see you in 2020!

 

 

 

 

Summer Building Works Postponement

Following the postponement of building works until next summer (2020), the Oriental Institute will now be open during the summer vacation. Our Opening hours during July will be Monday-Friday 9.00-17.00.

Our opening hours during Aug and Sept will be confirmed in due course.

The vacation loan limit, which has been raised to 20 books, will remain in place, and further information that affects library users will be shared when it becomes available.

Welcome to OIL! Michaelmas Term 2018

October is upon us once again (where did September go?!) and we find ourselves at the start of another Academic Year. We are excited to meet all the new students and of course to see all our returning readers again.

What follows is a brief news-report of the summer, and a few reminders of the library rules and general housekeeping so that we can get off to a smooth start.

Summer update

The summer saw the continuation of the building works to change the heating system in the Oriental Institute, and also the installation of new windows on the basement. We were closed for four weeks, during which time our Sackler colleagues facilitated collecting of books from OIL to their reading rooms for our readers (thanks again to them for that!). Unfortunately, a supply problem resulted in the closure not coinciding with the noisiest part of the work, which happened when the shiny new pipes were being installed and caused some disruption. Happily the installation is now complete and the new panels near the ceiling are ready. The new heating system should be much more efficient and less wasteful than the previous (largely uncontrollable) one, so we should not need to have *quite* so many windows open in the middle of winter.

Kate has collated her reclassification data for the 2017-18 academic year; she has reached the last tier of the row which she started last year and has reclassified 645 shelfmarks, amounting to 797 individual books, in the last year.

A minor book-move was carried out over the Vacation. This mostly affects the end of the LC sequence, where the main change is that the PK books now start in the middle section rather than under the windows by the computers. PJ now occupies that space, with space to grow as that is the area currently being reclassified. All the shelves are labelled as accurately as possible (allowing for occasional moves round corners). There are now only two large sections which have similar shelfmarks to the LC collection – PJ and PK. We have noticed a difference over the past few years in the numbers of people asking where things are, which has reduced dramatically as the reclassification has progressed, so we know it is worth doing! If at any time you need a book which is being reclassified, please speak to staff. If it is not a Tuesday or Friday afternoon (the days when Kate is at OIL) then it might be awaiting a label on her trolley, but staff will be able to advise you.

New staff

Excitingly, we have three new members of staff joining the OIL team this term. Ben, who is the Graduate Trainee for the Sackler, will be doing some hours at OIL this year including Tuesday evenings; Katie, who is the Graduate Trainee at the Taylorian, will be working Thursday evenings during the Terms this year, and Jennifer, a new Library Assistant with responsibilities for both Sackler and OIL will be spending some of her time at OIL each week.

We are optimistic that these extra pairs of hands will enable us to deal with problems which have arisen due to our staffing-shortages over the last few years, including the shelving in the basement, which requires a re-organisation of the KSL section for which we have had no time.

General reminders

As it is now Term time, we are now open until 7pm on weekdays and from 11am – 5pm on Saturdays.

Up to 8 books can be borrowed at any one time, the normal loan period is 2 weeks, and they can be renewed online via SOLO up to three times before you need to bring them back to the library. We have longer loan periods during vacations. If you are not able to renew an item it is likely to be because someone else has placed a hold on it; if this is the case, please return the book to the library by its expiry date.

Please leave books for return in the big blue box on the counter just inside the library door or pass them to the library staff member at the desk. Please do not leave returns anywhere else, especially the returns trolleys inside the library, as this may result in them not being checked in properly. If this happens they may stay on your record for longer than necessary, and you could get emails suggesting that they are overdue.

If you have been using a book in the library and are not sure where it came from on the shelves please leave it on the shelving trolleys by the front office or on one of the reshelving areas in the library, rather than putting it back in a random gap. This is especially important for the complex Library of Congress shelfmarks as mis-shelving even a few books away may mean that people cannot then find the book again. If you are not sure, please leave it for us to do. It’s what we’re here for, after all!

As a general rule, books from the BSF cannot be borrowed from the library. Please do not attempt to take them out of the building. They belong to the Bodleian, which has a no-borrowing policy. BSF books can be collected from the library desk – just show us your Bod Card so we can collect it from the back office – and should be returned to the desk after each use so we can put them back in the reserve. BSF books will stay here for one week, and this can be extended using your SOLO account. There are two exceptions to the no-borrowing rule: the Aris Collection of Tibetan Books or the Arabic Literature collection which originated at the Middle East Centre. These books may be borrowed in the normal way. Please do not send books back until you are sure you’ve finished with them completely as they will take up to a week to return if you re-order them. If a book is left on the desk we will usually return it to the reserve rather than sending it back to the BSF for this reason.

Food and drinks other than water are not permitted in the library because they can encourage pests which damage the collections. If you need to eat something, please use the Common Room in the basement.

Water in a bottle with a lid which can be sealed is permitted in the library, but please do not use plastic cups. Keep-cups are not allowed.

PCs for the use of readers are located to the right as you enter the library; four are Library PCs which require a login and the other two are “kiosk” PCs which connect to the internet but have limited functionality for other things. There is also another PC in the basement which is available for readers to use; it is at the far end from the staircase, next to the microfilm reader.

We have a height-adjustable desk, located near the windows by the library computers which is available for anyone who needs to work in a standing position; there is also an adjustable chair which can be used either with the desk or at a normal desk.

If you have any suggestions of books which we should hold but do not, there is a form which can be accessed via SOLO, or you could write something in the Suggestions Book, which is on the counter in the aisle directly opposite the door to the back office, near the photocopiers. We monitor this regularly and are happy to acquire (within budgetary reason) books relevant to the collections.

Finally, if you have any questions, please ask! There will be someone at the desk or shelving nearby most of the time; look out for a note on the front counter.

 

 

Late Summer news and reminders

We’re back!

Enormous thanks to our colleagues at the Sackler Library for their help in ensuring that our readers were able to access the books from OIL which they needed during the closure, and for bringing everything back so promptly when we re-opened! It would not have been possible to ensure accessibility to our collections without their help – not least because most of us were on holiday for most of the closure…

Building Works

We have yet to receive a timetable from the builders for the remainder of the building work still to be done, some of which will be carried out in the library. They have now started on some of that work as of this week, however.

If any areas of the library need to be sheeted off to protect them during the works we will ensure that staff can get into those areas at least once a day to retrieve books which readers may need; we will endeavour to keep everyone up to date so keep an eye out for notices around the library.

Book Moves

Kate has been moving the Library of Congress section around again, we’re afraid. PK now starts in the middle of the library near the Reference section at the Sackler end, the PJ sequence having been extended into the shelves under the windows. This should facilitate her continuation of the reclassification project, which is gradually moving towards its completion. Shelf labels in the affected areas will be updated before the start of Term.

Opening times

A reminder that we are CLOSED on the August Bank Holiday Monday, August 27th, and also on the Monday and Tuesday of the following week – September 3rd and 4th for St Giles Fair.

Otherwise our opening hours will remain 9am – 5pm Monday to Friday until the start of Term.

 

 

 

 

 

News and Summer Announcements

Summer Closure

We would like to give readers advance warning that the Library will be closing during the Long Vacation, due to the ongoing heating works which have been carried out around the building. The work will significantly affect the library spaces, and it will not be safe for readers or staff to access the library during the day. The current dates for the closure are 14th July to 12 August. Please look out for notices in case this changes – we will do our best to keep information up to date.

The protocol agreed with the contractors should allow staff to access the library for an hour at the end of each day to fetch books requested by readers, which will then be made available at the Sackler Library.

We will make sure that everyone is kept informed and will be posting updates here on the blog, on Facebook and Twitter and on signs around the library, so do please keep an eye out for those. If you know anyone from outside Oxford who might be planning a visit to use the library over the summer please share this information with them – we do not want to disappoint anyone unnecessarily!

We appreciate that this is inconvenient for everyone involved, but are optimistic that the improvements to the heating system will mean that everyone in the building can be more comfortable in the long term.

Open Access Week

The University is holding its own Open Access Week in 8th Week, with a series of events of interest to researchers about issues and developments in open access publishing and research dissemination. The full programme and details for booking can be found here: http://openaccess.ox.ac.uk.

Doors

The ongoing issue with SALTO (the door-entry system) appears to be slowly resolving itself. The problem has involved the doors at OIL not connecting to the server and updating the cards which are used here; readers who are also using other libraries where their cards are updated – including the Sackler and the central Bodleian/Weston Library – are not experiencing the same problems. A new Web client for Salto is being installed at the end of June, which should solve any of the remaining problems.

Opening hours over the Summer

Summer Vacation opening hours for the library have been confirmed; we will remain open on Saturdays and until 7pm until Friday 29th June. Thereafter we will be open 9am to 5pm on Monday-Friday from July 2nd until Friday 28th September, apart from the aforementioned 4-week closure.

We will be closed on the August Bank Holiday Monday (27th August) and on 3rd and 4th September for St Giles Fair.

We will start the longer loan period for Vacation Loans in 9th week. We are considering whether to increase the number of books readers are permitted to borrow over the vacation in order to ease the problems which may be caused by the closure, and will let everyone know when a decision is made.

 

February News and Reminders for March

 

Winter returns…

This post is a little late, owing to the slightly chaotic scenes last week when we were a bit short staffed due to the extreme weather conditions. We would like to thank everyone for your patience with the delays to the deliveries which resulted from the snow, and also apologise for the tropical conditions in the library. The old heating system got rather enthusiastic when the temperatures outside dropped, and we know that some people found the resulting heat a little too much, particularly as everyone was dressed for the Siberian conditions outside. Fortunately, the observant will have noticed the additions around the building of new radiators which will be plumbed in during the Summer vacation and will enable us to control the temperatures around the library and hopefully keep readers (and books) in slightly more favourable conditions.

Vacation notes

With this being the final week of Term, please note that we will revert to vacation opening hours from 19th March until 14th April: we will be CLOSED on Saturdays and will be open 9am – 5pm Monday-Friday.

We will also be closed for Easter from Thursday 29th March until Monday 2nd April inclusive, reopening at 9am on Tuesday 3rd.

Vacation Loans are now in effect; any books checked out or renewed will be due back on April 24th.

 

Book Moves and shelving

As we mentioned in February’s post, we are currently at something of an impasse in the basement with regard to new Korean Studies Library books, for which we need to rearrange the shelves. We have not managed to organise this due to staffing pressures, but hope to reach a solution soon. In the meantime readers are welcome to browse the reshelving trolleys on the ground floor if there are any basement books which they cannot find on the shelves downstairs.

Kate has also reached a point with the PJ reclassification where she is unable to fit anything else on the shelves and has been stashing unreclassifiable books on shelves near the older PJ sequence with a view to doing a book move after the end of Term. She will be adjusting the amount of growth space in the G-P sections in the hope of making up a bit of room to space out the PJ section where it is particularly full and also to fit in the books which have not been reclassified. She tells us that the problem lay in the large number of dictionaries, which took up a lot of shelf space and left her without much flexibility for additional books in the same area. She will begin moving things next week, and apologises in advance for any falling book noises or bad language.

Incidentally, all the Hans Wehr Dictionary of Modern Written Arabic editions are now on the shelf by the front office as far as we know, but if anyone sees any with the old label please feel free to pass them on to Kate to be reclassified!

February News and March Reminders

 

Another quiet but busy month in the Oriental Institute Library; we have been pleased to see how popular our Facebook link to the new blog post about the Digby collection has been – for those who missed it you can find it here: http://wp.me/p5Eblf-ZQ.

E-Resources Trial

Of interest this month has been the exciting trial of new e-resources, mentioned in our previous post and now with its own display just inside the Library door.

We hope our readers are taking advantage of these resources which are all available via OxLip+ until the end of March EXCEPT for the Early Arabic Printed Books resource, which is available until the 10th. Don’t miss the chance to try them out!

 

Wifi

While the Bodleian Libraries wifi issues appear to have been resolved for now, we have been asked to inform readers that the infrastructure is being migrated to a new platform on the 7th March (Tuesday of 8th Week) and that the service will be unavailable for a short time while the migration takes place. Eduroam and OWL will still be available to readers during the outage.

 

Vacation Loans

Long loans for the Easter vacation will commence on Tuesday 7th March and from then on all books checked out or renewed will be out until April 25th (Tuesday of 1st Week). If you have books which you want to keep for the vacation do remember to check that you can renew them – remember only three renewals are permitted before the books must be returned to the Library, so don’t get caught out! If in doubt, a member of staff can help.

The Library will be closed over the Easter long weekend from Thursday 13th to Monday 17th April inclusive, but we will otherwise be operating our usual hours over the Vacation. A reminder of this closure will be posted nearer the time.

 

Moving books

Once we are out of Term we are planning another of our small book-moves, this time in the Reference Section at the far end of the ground floor. This will involve moving the “Z.” shelfmarked books which came here from the New Bodleian into the space vacated by the Japanese Reference books, and is necessary in order to increase the space for the Folios which are currently just on the last two bays along the back wall. Kate is imminently going to be reclassifying the PJ Folios and is concerned that there is not enough room in the current Folio section to accommodate them and the PK Folios (which she will reach within the next few months if she carries on at her current speed).

July News and Announcements for August

Building Works

As readers will have seen, we now have scaffolding towers known as crash-decks in three bays of the Library of Congress section under the skylights. It appears – happily – that this should be the only disruption to this part of the library as the work to remove and replace the skylights will be taking place from above rather than in the building, so although we have had to remove the tables from those areas for the duration of the work the books are still safely accessible to readers.

It has certainly afforded us an interesting view of the sky, which we would not usually have from this end of the library!

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Meanwhile the corridor by the offices and the office itself are also being readied

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We do not have an exact time-table for the end of the works, but are certainly glad to see some progress and grateful that the disruption to the inside of the library has been minimal.

In the meantime please forgive the occasional loud bang or drilling noise!

Book Moves

Kate has now completed her most recent book move, filling up the space at the end of the LC section which was cleared as part of the reclassification project over the last few months. We have updated the shelf-labels to reflect the changes.

Readers seeking anything from the DS300s onwards are advised to move along a few shelves from where they would have expected to find things. The most significant change is that G is now under the windows on the Sackler side, so that has moved quite a long way.

Arabic Geography

Natalija has been working on the G-section, applying a more detailed LC classification to the Arabic geography and travel-writing section, to reflect the different authors and subjects within it. We hope that readers of that subject will find it useful.

SOLO Downtime

The next scheduled maintenance on SOLO will be over the weekend of the 11th-15th August.

From 5pm on Friday 11th August it will be possible to search the catalogue but users will not be able to request items, the Find & Request tab will not show and there will be no information available regarding the availability of particular items. It will not be possible to renew books or place stack requests during the downtime.

Online access to electronic resources will not be affected.

The maintenance period should finish by 9am on Monday 15th August; we will keep readers informed if it overruns.

Note that the staff systems will also be out of commission over this period so we will not be able to order books or renew anything for readers, but we do have an offline circulation system which will mean that books may be borrowed.

Upcoming Closures

A quick reminder that we are closed at the end of August for the Bank Holiday weekend (27th-29th inclusive) and on the 5th and 6th September for St Giles’ Fair. We will post reminders nearer the time.

Housekeeping and reminders for the summer

End of Term housekeeping

As the end of the exams approaches and those readers who will not be returning are preparing to leave, we have been asked to remind those Finalists who are leaving us for good to please use up your PCAS credit! Your account will be rendered inactive after two years of non-use, but any credit which is still on it will not be refunded, so please do refrain from adding lots now if you are not going to need it! Credit *can* be transferred to another PCAS account, however, so if you have a friend who will still be here and are feeling generous, please contact pcas@bodleian.ox.ac.uk to arrange for a transfer (you will need all the details of both accounts to do this).

We would also like to remind everyone to please return your books! It sounds obvious, but we have heard stories of parents finding library books in their offspring’s room months after said children have left for jobs on the other side of the world or otherwise moved away. It will be much easier for everyone if Finalists return their books before leaving Oxford. We can and will chase outstanding loans and fines, but would much prefer not to have to.

Vacation Loans

We will start Vacation Loans in 8th week; books will be due back as usual on the Tuesday of 1st week of Michaelmas Term – 11th October. Readers whose cards expire before that date, and who are expecting to renew their readers’ card, will need to renew their books once they have a new card as the return date will have been set the day before their card expires.

Summer activities

During the Summer Vacation we are going to be having our skylights replaced, which will cause some disruption to the library.

At present we have an imprecise timetable for the work – sometime during July or August is the best we can predict, but this may change – but we will keep the blog and Facebook page up to date with more information when we have it. The area around the skylights in the library itself will be sheeted off so that the books are covered in order to prevent damage. It will not be possible for readers to access them during this period, but staff should be able to fetch any books which are needed by readers, just ask at the desk! It is likely that there will be some noise and dust disruption during this time, but we are currently planning to remain open during the works.

The skylights in the office will also be upgraded during this time; at present we don’t know what this will entail as our desks are actually under them, but with luck we will manage! As mentioned, we will update all our social media pages with more precise information when we have it.

 

March News and April Announcements

Move of the Japanese Collections

During March, the Japanese Collections at the Oriental Institute Library have been moved to the Bodleian Japanese Library. This includes the Short Loan books, the books under the Library of Congress classification, and the majority of the collection, which was housed downstairs.

The decision was taken by the Committee for Library Provision in Oriental Studies – subcommittee on Japanese Studies to move the books from OIL so that all the Japanese material would be accessible in one place.

Meanwhile, readers who have borrowed Japanese books may return them to OIL and we can transfer them to the BJL, or may just take them straight to the BJL.

Reclassification and reorganising

Kate is currently undertaking one of her epic bookmoves, moving the books in the Library of Congress section into the space most recently vacated by those books reclassified since the last move in September of 2015. She is currently in the DS section on the back wall of the Library and hopes to take no more than another week (bearing in mind she works 3 afternoons with us and is elsewhere in the Bodleian the rest of the time) to finish up to the As.

Please bear with us while this work is taking place. Care is taken to make sure that not too much noise is generated by the occasional toppling book, but some disruption is inevitable so we try to use the vacations when there are fewer readers around to do this kind of moving.

SOLO downtime

A note from the Bodleian Libraries:

SOLO will have limited availability from 5pm on Friday 8th April until 9am on Monday 11 April.

This is due to essential maintenance on associated background systems. Users will still be able to search the catalogue but:

You will not be able to request items
The Find & Request tab will not be visible, so there will be no live item or availability information
It will not be possible for users to view or renew their loans
It will not be possible to place requests

The silver lining is that online access to electronic resources will be unaffected.

Just a short one…

A short post this month, but with fewer readers due to the vacation it has been rather quiet. We hope to update everyone on the skylight news next month!