Michelmas Term Round-Up

Hello! Now that Michaelmas term is coming to an end, Bethan and I thought we would do a round-up post about some the things we have been up to so far.

  • PGCE workshop

In September we had the opportunity to participate in an information literacy training session for new PGCE students with the Education Librarians. This included helping the students utilise the online library catalogue and make the most of the libraries to aid their studies. We also showed them tips and tricks on sourcing academic journals, articles, and books.

Beth says – This session highlighted the importance for new students to learn key skills about using the library catalogue and finding e-resources to aid them in their studies. We got the opportunity to participate in the group work parts of the session to offer suggestions and help when needed, as well as the individual exercises. Although I was supposed to be helping with the teaching, I ended up learning a lot myself!

Emma says – Teaching the PGCE students really helped to confirm what I knew about the library system and it was a great opportunity to put some of the training into practice in a different setting.  We worked with other members of staff from the Education library and two Swiss interns so we had a lot of support! The PGCE students were really friendly and it was a good session to be a part of.

  • Training sessions: which have we enjoyed so far?

During this term we’ve had the opportunity to have practical and theoretical training at Osney. Training sessions have been varied this term, including an interactive session on customer care, an introduction to cataloguing using the Oxford library system, as well as a presentation on applying for courses in library and information studies. Here’s what we each enjoyed the most:

Beth says – In November we got the opportunity to visit the BSF, a warehouse where over 11 million of the Bodleian’s collections are held. There was an informative presentation about the challenges and logistics of the facility, as well as how it is developing. This includes issues of storage space as the collections grow, and improving sustainability to reduce its environmental impact.  We were also given a tour of the facility, which highlighted how efficient the process is to ensure that the books are delivered to the libraries on time, twice a day. Indeed, apparently it takes experienced staff members less than 45 seconds to pick a single book – which is very impressive considering the size and scale of the warehouse.

Emma says – The visit to the Weston Library and having an introduction to the Special Collections in October was a real eye-opener. After an £80m refurbishment the Weston Library, originally called the New Bodleian Library, opened in March 2015 after work began in 2011. The library now has a lot more space including areas for research, public galleries, and a cafe. It was a pleasure to be shown around the conservation department, to see the archivists at work, and to see behind the scenes at the library. As the Weston is so different from the Business library, it was a worthwhile opportunity to see the different roles within librarianship. It was great to see how the conservationists take care of the old books, maps and the libraries themselves.

The Book Storage Facility, aka the BSF, in Swindon

  • Internet Librarian International (ILI) conference, London

In October we were fortunate enough to go to the ILI conference in London due to the sponsored places offered by FLIP and NLPN. There were six of us in total that went from the Bodleian libraries and we all took away a lot from the experience. There were lots of different talks and presentations, from AI to tips for searching relevant information.

Beth says – A session I particularly enjoyed was about how libraries can utilise digital technology to increase reader accessibility. For example, a case study discussed the DAISY Consortium, which is an organisation which aims to improve the reader experience for people who are blind or print disabled by making digital talking books an industry standard across libraries worldwide. Indeed, the clear theme across the conference was about how libraries can develop in the digital age, as well as the challenges this brings. Myself and a few of the other trainees who attended contributed to a blog post for NLPN about the conference here: https://nlpn.wordpress.com/2018/11/01/internet-librarian-international-info-today-sponsored-places/

Emma says – During the conference we were invited to a session by Liz McGettigan about how to be an information professional in the 21st century. This was an informative session about how to advance our careers, what skills we would need to move forward, and how best to develop them. This was a great opportunity to see what paths were before us and give us an idea of what we could do in the future. Working in a library we are able to learn many new and transferable skills, some of which we’re not always able to recognise, so this was a great session to bring out in us what we’ve learnt so far and what sort of roles we would like in the future.

Ben Gable, Katie Day, Bethan Morgan, Jennifer Garner, and Emma Gregory at the ILI conference in October 2018.

Outside of the training programme the trainees meet up fairly often after work. For example, some of us went round the Oxford Open Doors event in September together, visiting Baliol College, Blackwells, the Examination School, and the New Theatre. We’ve frequented a game board café, where we played a variety of card and board games. Luckily, we didn’t fall out too much! Two trainees, Elspeth and Lauren, started a book club. So far, we have read Annhiliation by Jeff Vandermeer, Silence of the Girls by Pat Barker, and we’re currently reading The Wind-Up Bird Chronicle by Haruki Murakami. We had the weather on our side on Bonfire Night when we went to watch the fireworks at South Park. Recently we had our Christmas dinner which nearly all of us attended. It was a great night with great food and company.

Next term looks to be quite busy. We’re looking forward to a new set of training sessions, which includes a visit to Oxford Brookes library and a visit to the digital archives. We can’t wait to see what the next year will bring!

Merry Christmas and a happy 2019 from all the trainees!

By Bethan Morgan and Emma Gregory

Emma Gregory, Sainsbury Library

Hi there! I’m Emma and I am the new trainee at the Sainsbury Library at the Saïd Business School.The Business School was opened in 2002, so the building and the library is one of the newest in Oxford. The Business School has two locations; Egrove Park and Park End, where I currently work.

At the Saïd Business School

The Business School offers a variety of courses in business, such as the MBA (Master of Business Administration), Law and Finance, Major Programme Management, and MFE (Master in  Financial Economics), to name a few. The library is split into two levels; the upper floor for silent study, and the lower floor (where the main library desk is) for a mixture of quiet study areas and group work spaces.

The Upper Reading Room

The library offers many textbooks on all areas of business, as well as several journals and a daily Financial Times. We also have a large number of databases that students can access to research different companies and their financial and economic data. The newer members of staff, myself included, are  currently undergoing training on these databases so that we can help students with their enquiries and research.

Some of the books we offer at the library

My days are really mixed and no two are the same! Here’s a quick overview of what I did yesterday:

8.45am – Arrive at work. Today, it’s my turn to set up the front desk for the day. I turn on the computer and the lights, check the photocopiers, re-shelve books that have been returned, and make sure the library is ready for our users.

9am – The day is split into two for the desk duty; the morning and afternoon shift. I usually work one of these a day. I’m working the morning shift today which is 9am to 1pm. The enquiry desk can be challenging at times, as I don’t always know the answers to the questions asked of me, but help is at hand! My colleagues are really patient and helpful, and I’m learning a lot from their answers and training. This morning I had enquiries about how to use the printing system, where to find particular books, and which databases were best to look at for researching different aspects of a certain company. We’ve recently finished welcoming this year’s under- and postgraduate students, so the library is pretty busy now.

1pm – Lunch time. The Saïd Business School has amazing facilities, lots of different options for lunch, and the students are well cared for by all the staff here. I have a free coffee every day too! Yum!

The Cafe offers a wide variety of snacks, and we also have a restaurant that provides hot and cold meals.

2pm – This afternoon, I received a new copy of the Economist and two other journals. As part of my role, it is my responsibility to prepare and process the journals so that they are ‘shelf – ready’. This involves registering the journals, attaching a bar code and preparing security labels for them. I then process the older copies and store them upstairs.

The Economist, one of our weekly journals.

3pm – The Saïd Business School is going through some re-branding so I’m working my way through changing the signs around the library. This week I’m working on changing the labels on the journal holders upstairs. I’m also going through them and making sure they’re all in the correct order.

Part of the re-branding involves me checking the journal labels upstairs.

4.30pm – Throughout the day I make sure all the books are correctly re-shelved and the library is looking tidy and suitable for our users.

5pm – Home time (already!). The days here zoom by for me. I feel like I blink and it’s the end of the day!

I love working here at the Sainsbury Library. It’s really modern with lots of green spaces available for both staff and students. When the weather permits, I like to sit outside for lunch and my breaks.

One of the courtyards around the Business School

I’m learning a lot about search techniques and understanding all the different databases that we have so that I can help the students the best way I can. The days are incredibly varied and I am encouraged and helped by my colleagues everyday. Everyone here has so much knowledge that they’re willing to pass on – I’m well looked after! I’m looking forward to seeing what the rest of the year has in store for me!

One of the art installations around the School