A Day in the Life: Ella and Naomi in the Law Library  

Hello! We have now been in our roles for over two months and thought it would be a good time to share what a typical working day might look like for us both. Aside from daily desk duties and the Wednesday afternoon training sessions that are a brilliant feature of the graduate trainee scheme, we largely have the freedom to structure our days as we please. While no two days are typically identical, this ‘A Day in the Life’ timetable offers a flavour of how we organise our time…

 

A door leading to the Information Resources office
The mysterious IR office…

08:40

Naomi: Arrive at the library, put things away in locker and walk up to the Information Resources (IR) office where my desk is.

Ella: Arrive at the library, make a cup of tea, get myself sorted and head upstairs to log in.

 

08:45-08:55 

N: Sign into Microsoft Teams, check emails, write a to-do list for the day.

E: Log in to the computer, sign in on Teams and check emails for anything urgent. I’ll also check for Law Bod 4 Students (LB4S) requests at this point – LB4S is an online site available for law students with extra resources, and they can submit requests for material that they can’t find online to be added to it. If any requests have been submitted, I make a note to deal with the request later that morning.

 

08:55-09:20

N: Shelving books left on the trolleys throughout the library overnight and opening windows.

E: Whizz round the library opening windows (very important at present – helps ventilate, which limits the spread of coronavirus) and shelving books from the day before.

 

09:20-11:00 

N: Morning desk duty. The library opens to readers at 09:30. Sitting at the Enquiry Desk involves signing in readers who have booked seats through the online Space Finder system, answering readers’ enquiries (e.g. explaining where certain books are located, lending power banks, giving directions to other parts of the St. Cross building), and working on other tasks that can be done at a computer, such as building ORLO reading lists (or writing this blog post!).

Ella demonstrates the mobile shelving unit
Using the mobile shelving

E: I carry on dealing with LB4S requests, double-checking SOLO (Search Oxford Libraries Online) and ORLO (Oxford Reading Lists Online) to see if the material is available online and they’ve just not spotted it. If it isn’t, I email our Research Support Librarian, who has to go through various copyright checks to see if we can make the material available on LB4S. (She also sometimes finds resources I’ve not been able to, as she has more experience dealing with tricky legal databases!)

I’ll also do a bit of scanning for Scan and Deliver, the Bodleian scanning service. I’ll then edit them and send them through to readers.

 

11:00-11:30

N: Quick socially-distanced tea break in the staff room with Ella… potentially a trip to buy a coffee. Then a brief session stamping Official Papers.

E: Tea Break! An essential part of the morning. Naomi and I occasionally visit The Missing Bean Café in the building (great coffee, friendly barista, sweet treats always look delicious too) but mostly have tea and a socially-distanced natter about our mornings (Bake Off is also a popular topic of discussion – I have strong views about this year’s hosting choices). Then I’ll do some book processing – stamping and tattling if Naomi wants help, or shelving serials. I might also spend some time stamping Official Papers (OP) and attempt to shelve some OP documents (a daunting task as shelf marks can be exceptionally complex). This will usually take me through until lunch.

 

Rows of shelving which are part of the Official Papers collection
The Official Papers collection

11:30-13:00

N: Book processing tasks such as counting, stamping, labelling and updating spreadsheets to record deliveries of purchased and legal deposit books. We are currently making headway with processing the many books which could not be delivered during the first lockdown, seeing as the Law Library was closed.

 

13:00-14:00

N: Lunch break. Ella and I eat together in the staff room and then go for a walk around the beautiful University Parks – we love how close they are to the library.

E: You’ll find Naomi and me in the staff room at lunchtime. Sadly, we don’t get a free lunch – the trainees at the college libraries do, and from what I’ve heard the food is delicious, and there’s usually dessert. Although our kitchen boasts a hot water tap, two microwaves and numerous coffee machines, so…

 

14:00-15:00 

N: Time to scan some book chapters and journals for the Scan and Deliver service. After scanning them to a memory stick, I edit the PDFs at my desk and email them to readers.

E:  This hour might be spent carrying on with the tasks above, digitising a resource for ORLO, updating an ORLO list or doing some of the other tasks that pop up on an irregular basis. I also help out with the LRMSP (Legal Research and Mooting Skills Programme) which is a module to help undergrads get to grips with finding legal resources and using them in a moot 1 . In the past couple of months it has involved looking over some students’ submissions and figuring out strategies for moving parts of the course online, and we’re currently preparing for online moots, which I might get to help clerk at.

 

15:00-15:30 

Naomi stands at a PCAS machine scanning a book
Doing some scanning

N: I shelve some new serials. These can often be a little trickier to find and shelve correctly than books.

E: Desk duty until 17:00. Naomi has described the main tasks we do while at the enquiry desk. In the background, I’ll be updating the Spanish and Latin American Law LibGuides – online guides to the Bodleian Law Library’s resources.

 

15:30-16.55

 N: Another tea break! Afterwards, I unpack some book deliveries in the post room and fill a trolley to take back to the office. The rest of the afternoon is spent making a start with processing them.

 

16:55-17:05 

N: Tidy things away, say goodbye on Teams, close any open windows in the office, and go down to the staff room.

E: Time to pack up and head home!

 

 

1. Moot = a ‘court competition [which] simulates a court hearing (usually an appeal against a final decision), in which participants analyse a problem, research the relevant law, prepare written submissions, and present oral argument’ according to the Oxford Law Faculty.

Jenna Meek, Bodleian Law Library

Me! In front of our exhibition celebrating 100 years of votes for women. Photographed by Hannah Chandler (Official Papers Librarian), @thelawbod

Hello! I’m Jenna, and I will be spending my traineeship in the Bodleian Law Library. I am originally from a town in central Scotland, and have spent the last 6 years in Glasgow where I completed my degree in English Literature and History of Art at the University of Glasgow. While I have not travelled the furthest for the traineeship, as we have a few trainees from mainland Europe doing placements with us, Oxford certainly feels like a far cry from Glasgow! Most notably, having only experienced a blend of a city and campus university in Glasgow, getting my head around the collegiate system in Oxford has been difficult. Something I am coming to realise is that Oxford likes to do things VERY differently in many respects!

I was so pleased and grateful to have been offered a place on the traineeship, but also slightly intimidated! I have no previous professional experience of working in a library, but became very familiar with my university library spending (literally) every day there during my final year. I do, however, have around 8 years of customer service and retail experience which I think will come in extremely useful when on the enquiry desk and interacting with such a varied pool of readers in a library as busy as the BLL. Secondly, it was advised that it would be preferable if the BLL trainee had a decent grasp of a few languages, which thankfully I do. This has come in very useful when completing one of my integral tasks of organizing the weekly New Journal Display which boasts many foreign language texts. However, it had not aided when trying to decide which page is the title page when processing a text written in Chinese characters!

While the BLL interior seems very new after having a refurbishment in the last few years, the building itself was built in 1959-1964. As Bryony has stated below, it shares the St. Cross Building with the EFL and the Law Faculty and creates a series of three interlocking cubes. It has a very different feel from many of the college libraries dotted around Oxford, though it has definitely been built for purpose, with four floors of space for the 550,000 texts the Law Bod holds which are mainly on open access. Designed by Sir Leslie Martin (1908-2000) and Colin St John Wilson (1922-2007), the blocky exterior is juxtaposed with the light and airy atrium in the main reading room. Jeffrey Hackney, who was a law student at Wadham College when the building opened, describes:

“My first reaction to the building was that it had been modelled on an Aztec temple and it was a constant source of pleasant surprise that there were no human sacrifices at the top of the steps. “

However, during the exam period, I imagine many students are in as much terror and as helpless as the sacrificial lamb! In actual fact, Ruth Bird, (Bodleian Law Librarian 2004 – 2017) advises that there is notable influence from Alvar Aalto’s Säynätsalo Hall, and the external brick cladding intended to blend with the stone of the adjacent Holywell manor and St Cross Church.

The BLL in 1964: Donat, John, Bodleian Law Library, St Cross Building, University of Oxford, Photoprint, 1964, RIBA Collections
Säynätsalo Hall: Accessed September 2018, https://museot.fi/searchmuseums/?museo_id=9147

One of the most interesting parts of my introductory weeks has been seeing the Official Papers holdings in rolling stacks on the ground floor. 2.5 linear kilometres of texts were moved from the basement of the Radcliffe Building to the Law Bod in 2009. Seeing reports and materials that have changed laws and the lives of people living in the UK has been a real treat and I’m hoping to do a blog post on some of the most interesting finds in the near future.

At the end of my third week, I have already learned SO much and I can’t wait to continue learning and gaining new skills from the extremely helpful teams housed in the BLL, as well as training alongside all the lovely trainees on the scheme. So far I’m not feeling the terror the sacrificial lamb, but I’ll get back to you on that once the mass of undergraduates start in a couple of weeks!

References:

Hackney, Jeffrey in Ed. Bird, Ruth, Celebrating 50 Years of the Bodleian Law Library 1964 – 2014, Witney, Oxfordshire: Windrush Group, 2014, p.5

Ibid., p.138

University of Oxford, The Faculty of Law, Accessed: September 2018, https://www.law.ox.ac.uk/about-us/about-faculty/st-cross-building