Tag Archives: New Trainee

Emma Gregory, Sainsbury Library

Hi there! I’m Emma and I am the new trainee at the Sainsbury Library at the Saïd Business School.The Business School was opened in 2002, so the building and the library is one of the newest in Oxford. The Business School has two locations; Egrove Park and Park End, where I currently work.

At the Saïd Business School

The Business School offers a variety of courses in business, such as the MBA (Master of Business Administration), Law and Finance, Major Programme Management, and MFE (Master in  Financial Economics), to name a few. The library is split into two levels; the upper floor for silent study, and the lower floor (where the main library desk is) for a mixture of quiet study areas and group work spaces.

The Upper Reading Room

The library offers many textbooks on all areas of business, as well as several journals and a daily Financial Times. We also have a large number of databases that students can access to research different companies and their financial and economic data. The newer members of staff, myself included, are  currently undergoing training on these databases so that we can help students with their enquiries and research.

Some of the books we offer at the library

My days are really mixed and no two are the same! Here’s a quick overview of what I did yesterday:

8.45am – Arrive at work. Today, it’s my turn to set up the front desk for the day. I turn on the computer and the lights, check the photocopiers, re-shelve books that have been returned, and make sure the library is ready for our users.

9am – The day is split into two for the desk duty; the morning and afternoon shift. I usually work one of these a day. I’m working the morning shift today which is 9am to 1pm. The enquiry desk can be challenging at times, as I don’t always know the answers to the questions asked of me, but help is at hand! My colleagues are really patient and helpful, and I’m learning a lot from their answers and training. This morning I had enquiries about how to use the printing system, where to find particular books, and which databases were best to look at for researching different aspects of a certain company. We’ve recently finished welcoming this year’s under- and postgraduate students, so the library is pretty busy now.

1pm – Lunch time. The Saïd Business School has amazing facilities, lots of different options for lunch, and the students are well cared for by all the staff here. I have a free coffee every day too! Yum!

The Cafe offers a wide variety of snacks, and we also have a restaurant that provides hot and cold meals.

2pm – This afternoon, I received a new copy of the Economist and two other journals. As part of my role, it is my responsibility to prepare and process the journals so that they are ‘shelf – ready’. This involves registering the journals, attaching a bar code and preparing security labels for them. I then process the older copies and store them upstairs.

The Economist, one of our weekly journals.

3pm – The Saïd Business School is going through some re-branding so I’m working my way through changing the signs around the library. This week I’m working on changing the labels on the journal holders upstairs. I’m also going through them and making sure they’re all in the correct order.

Part of the re-branding involves me checking the journal labels upstairs.

4.30pm – Throughout the day I make sure all the books are correctly re-shelved and the library is looking tidy and suitable for our users.

5pm – Home time (already!). The days here zoom by for me. I feel like I blink and it’s the end of the day!

I love working here at the Sainsbury Library. It’s really modern with lots of green spaces available for both staff and students. When the weather permits, I like to sit outside for lunch and my breaks.

One of the courtyards around the Business School

I’m learning a lot about search techniques and understanding all the different databases that we have so that I can help the students the best way I can. The days are incredibly varied and I am encouraged and helped by my colleagues everyday. Everyone here has so much knowledge that they’re willing to pass on – I’m well looked after! I’m looking forward to seeing what the rest of the year has in store for me!

One of the art installations around the School

Leanne Grainger, Christ Church Library

 

Hi! I’m Leanne, Christ Church Library‘s new Graduate Trainee. I have a background in Mathematics and Physics, and have moved to Oxford from Bristol where I had been a Postgraduate Researcher in Complexity Sciences. Over the past few years I had been finding that Academic research was not for me and started searching for careers I might enjoy. After doing numerous career quizzes, I found Academic Librarian and Public Librarian popping up as my top results. I have always loved books and reading, and I spent much of my childhood at my public library with my nose in a book or taking out as many books as I could! But that’s not really enough on it’s own to embark on such a career change – so I did some reading. From careers sites, job descriptions, to this very blog(!), I found myself really excited about making information accessible, maintaining the current and growing amount of information in the world and about how to approach the new challenge in the Library and Information Sector, of digital information.

The next step was to try it out and I began working as a Library Assistant at a Public Library;  Bristol Central Library. Here I fell in love with library work. I enjoyed the day-to-day tasks, I found assisting library users really rewarding and my colleagues were incredibly supportive and lovely. From there I wanted to continue to expand my experience and continue my journey to becoming an Information Professional. I am really excited and grateful to find myself working at Christ Church Library, and to be a part of the Bodleian Library Trainee Scheme which I know will do just that.

The Upper Library

Christ Church Library houses incredible Special Collections of rare books and manuscripts in its Upper Library. These collections are often consulted by Researchers from outside Oxford as well as within. The space itself is beautiful and still remains breathtaking to me. I have been awestruck to have come across first editions of Darwin’s Origin of Species, Newton’s Principia and Alice in Wonderland signed by Lewis Carroll (Charles Dodgson) himself, Queen Elizabeth I’s personal velvet covered Bible, a tiny 11th century manuscript Book of Psalms designed to be worn on a belt, and my absolute favourite – a pop-up human anatomy book from 1660! I’ll have the opportunity to work on a project involving the Special Collections over the coming year and I am interested to see what I’ll uncover!

View from my staff desk in the East Library

My time so far at the library has been fantastic and I felt a part of the team right away. It has included a big summer book move where we moved every single book in the modern collection (a very good way to get to know the books!), processing interesting new and donated books which are constantly arriving, and now that the students are back it’s gotten even busier and I have been making up welcome packs and showing them the library ropes. I’m really looking forward to the rest of the year, and I’ll be sure to add updates here as new and exciting things continue to happen at the library!

Sally Hamer, Wolfson College Library

Hello everyone. I’m Sally, and I am spending my Traineeship at Wolfson College. I am originally from Germany, but I moved to England five years ago to study History at the University of Essex. It was there that I initially thought I would aim to become an archivist. Over my time at Uni that goal became somewhat buried under the cumulative stress of studying and forging a path for myself, and I completely forgot this was something I had originally wanted to do. After my undergrad, I moved to Oxford and decided to pursue postgraduate study, settling on a Postgraduate Diploma in Anthropology from Oxford Brookes University. After the stressful last year I had had during my undergrad, my year at Brookes reawakened my passion for academic learning and the preservation of knowledge. This is when I realised that I wanted to work in Librarianship, and surround myself with the environments and people who had brought me so much joy while engaging with them.

I then undertook an internship at Magdalen College Library in order to find out whether Library work was really for me, and found that I loved everything about it. My supervisors there were incredibly kind and generous with their time and knowledge, and it is through their guidance that I arrived at Wolfson as part of the Bodleian Library Trainee Scheme.

The beautiful Wolfson grounds.
From the College website: https://www.ox.ac.uk/admissions/graduate/colleges/wolfson-college

My team at Wolfson is very small, comprising only of me and the Librarian, and as such I essentially fulfill the role of Assistant Librarian. This suits me really well, as it means that I am entrusted with a fair amount of work and responsibility, while still being encouraged to engage as much as possible with any and all training opportunities that cross my path. In my first month here I have already attended talks on Open Access, assisted the Bodleian’s Education Librarian with teaching, and joined a Resource Workshop at the Social Sciences Library, alongside the official training sessions provided by the Bodleian. This is allowing me to gain a broad insight into Information and Library Sciences, and to understand what topics I am more interested in than others.

Our Jessup Reading Room.

Aside from my day-to-day tasks, I am largely responsible for project-managing the processing and storage of several large bequests made to the College, comprising several thousand books. It is my job to make sure these items are sent to external cataloging, then processed and stored at Wolfson. I understand that completing this project will take me the better part of my year here, as more books arrive from the external cataloging on a fortnightly basis for me to get on with as speedily as I can.
I’ll let you into a secret : this is my favourite job here at Wolfson! I find the processing of books very satisfying, and I get to have a look at dozens of fascinating volumes every day, so I could not be happier.

The boxes and shelves in my office holding items from bequests to the College waiting to be processed and shelved.

Wolfson is a Graduate College situated slightly outside the city centre, and as such benefits hugely from quiet roads and beautiful surroundings. Working at a Graduate College is wonderful, as everyone you engage with on a daily level is deeply committed and passionate about their research, making for highly interesting and varied conversation and engagement. Wolfson is committed to its values of community and egalitarianism, and I have definitely felt very welcome here. So far, I am really enjoying my time at Wolfson and at training with the other Trainees – I can’t wait to see what the rest of the year will bring!

Katie Day, Taylor Institution Library


Me in the Enquiries Room

Hi everyone! I’m Katie, and I’m the new Graduate Library Trainee based at the Taylorian this year. I’ve only recently finished my Bachelor’s at the University of Chicago, where I’d been living for five years. I had some experience with the library work at UChicago, but confined to the Google Books Project rather than direct reader interactions, so my experience of work in the day-to-day ebb and flow of a library was pretty limited.

The Taylor Institution Library, or the Taylorian, as it’s also known, is on St. Giles, at kitty-corner with the Ashmolean, and the Sackler Library the next road over. It was established in 1845, when architect Sir Robert Taylor left a bequest for a centre for the study of modern European languages, which the university then placed in the east wing of the building built to house both the Taylor and the Randolph Galleries (which later became the Ashmolean); the library was officially opened in 1849.


Exterior of the Taylor Library in the early years

In 1938 there was an extension made along St. Giles’ in order to accommodate the increasing collections that had resulted from the official establishment in 1903 of the Faculty of Medieval and Modern Languages, which have been centred around the Taylorian ever since. The latest growth of the library has been in the past five years, with its’ enveloping of the Slavonic and East European collections (previously housed in Wellington Square).

The Main Reading Room from the balcony

Here, amongst over 70,000 books, we now have both the Western and Eastern European languages collections, alongside the Slavonic collections and the collections for Linguistics, Film Studies, and Women’s Studies, all spread between over a dozen different cataloguing systems that have all grown on themselves. My previous library was all Library of Congress (LC), so learning them all has been rather a trial by fire! I’ve yet to get irreparably tangled, but I won’t get cocky just yet.

At the Taylorian, my tasks have been pretty split between the Circulation Desk on the ground floor (come say hello!) and the Enquiries Desk on the first, next to the Main Reading Room. Amongst many other tasks, so far I’ve processed the BSF (Book Storage Facility) deliveries from Swindon, processed incoming periodicals, prepped new DVDs for shelving, designed flyers for the new library tours, and (to my great excitement) gathered materials for an upcoming exhibition in the Voltaire Room on the White Rose group. All this alongside the day-to-day of the library, getting to know my co-workers and fellow trainees, and the group trainee training sessions out at Osney, where Bodleian departments like Staff Development, IT, etcetera, are based. There’s never been one day the same as the next yet, and now term has begun, that looks as though it will only continue. So far I’ve been having a wonderful time; here’s looking forward to a great rest of the year.

Ross Jones, History Faculty Library

Hi! My name is Ross and I am this year’s graduate trainee at the History Faculty Library, though I’m not entirely new to the Bodleian Libraries experience. Last year, I returned from China to complete a part-time graduate programme in Historical Studies at the Department of Continuing Education here in Oxford. As I was quick to find out, the faculty library would be the first port of call for many of my research queries and most of the resources I’d need to complete my course.

The Radcliffe Camera and Gladstone Link

Situated in the Radcliffe Camera and parts of the Gladstone Link below, the History Faculty Library is an interesting example of an embedded library in the sense that it shares the space with another much larger library (the Old Bodleian Library) and is encompassed by a complex of historic buildings that make up the ‘central site‘. Occupying such a unique location means the ‘HFL’ enjoys an eclectic and beautifully eccentric mix of architectural features across its four floors, with stunning views over Radcliffe Square to boot.  Henry James’ quote about the peculiar air of Oxford really hit home when I walked inside; I immediately fell in love with the space and found myself wanting to spend as much time there as possible. So began a career with the Bodleian Libraries.

“the peculiar air of Oxford—the air of liberty to care for the things of the mind assured and secured by machinery which is in itself a satisfaction to sense.”          – Henry James, English Hours

Initially working as a shelving assistant, I eventually found myself involved with a veritable miscellany of library tasks. I processed incoming acquisitions, assisted with a book move at the Wellcome Unit, covered evening shifts and took an additional weekend job at the Sackler Library. It was through these experiences, and an increasingly large network of colleagues, that I became aware of the Graduate Trainee Scheme. I jumped at the opportunity. For me, the traineeship represented a chance to receive a more comprehensive grounding in a library-related profession, one that would hopefully contextualise my part-time experiences and provide a preliminary framework for studying an MA in Information and Library Studies.

Although it is still early days, I certainly feel that the traineeship is shaping up to be far more than just that. Less than a fortnight into our year-long programme, I along with my fellow trainees have been introduced to Oxford University’s discovery tools, library management systems, staff development programmes and support networks, whilst a varied workload with duties ranging from the routine to the bizarre (dissuading a tourist from flying a drone over the Camera!) has filled the time in-between.

But the icing on this splendid albeit busy cake has been the people I’ve met so far. Twenty one of us make up this year’s trainee cohort, college trainees included, and we have shared some of our introductory sessions with three foreign-placement students as well. A truly multi-national and friendly bunch, it has been fascinating hearing about past professional experiences and future plans from people who share my passion for libraries. As the year progresses, I am eager to learn how the operational and logistical challenges facing their libraries differ from my own.

Casting the net a little wider, I feel those colleagues I have come into contact with across the entirety of the Bodleian Libraries have also been very welcoming. Course Directors, Line-managers, Subject Librarians, Reader Services and Technical Services Staff have explained procedures, clarified any issues and gone to great lengths to ensure I’ve landed on my feet. I am grateful for their support and the opportunities afforded me by the Libraries.

 

References:
James, Henry, and Pennell, Joseph. English Hours. William Heinemann, 1905.

 

New Trainees – Advice for an Aspiring Archivist, from an Aspiring Archivist

Advertisements were placed, interviews held, and now we look forward to the start of a new intake of trainees this coming September.

As the Archives Assistant at the Oxford University Archives I will have the rare pleasure of still being in post to greet and assist my successor in settling in to their new position. In light of this, I have given a good deal of thought to what it might be useful to tell them beyond what they will need to know to do the job. The advice I received from my predecessor was invaluable and, to pass that on, I have compiled a list of tips for aspiring archivists.

The first thing that I would suggest is to subscribe to the JISC mailing list, JISC ARCHIVES-NRA. You can subscribe from their website. I recommend opting for the digest, otherwise you will get a lot of emails in your inbox that might not be relevant! The daily digest email gives you the top discussions going on via JiscMail. Sometimes these include job vacancies and requests for volunteers, as well as news about what is going on at other archives, interesting articles and discussions and advice.

It is also worth asking to be put on the mailing list for the ARA New Professionals Trainees Section. You will get news about meetings and talks designed to support trainees in the Archives sector. Heads of archives postgraduate courses often give talks at these meetings and it is a great opportunity to meet other trainees and visit different archives. The next meet up is on 20th June 2016 and will be visiting the M&S Archive and ITV. Use the contact details on the New Professionals Trainees webpage to ask to be added to the list and enquire about spaces at the next meeting.
You might also consider following the ARA New Professionals blog, Off the Record, where you can read posts by current professionals who discuss how they got started in Archives and they also include write ups of the trainee meetings which can be very useful if you were not able to attend.

Archives and Manuscripts aArchives Selfiet the Bodleian Library also have a blog, I would particularly advise following this if you are coming to the Bodleian as a trainee but it is also interesting in its own right and other trainees and volunteers might find it interesting.

Archive Trainees UK, part of the ARA New Professionals Trainees section, is a Facebook group that is worth joining if you are on Facebook. Another Facebook group that I highly recommend is the ICA New Professionals (International Council on Archives) group. They put out a lot of thoughtful content and invite debate and discussion.

I’d be interested to hear if anyone else has advice for sources of information for trainees and volunteers who are pre-course but looking to become professional Archivists.

This has been a very wordy post, and I’m afraid I have not had the time to source any relevant pictures to accompany the advice, so here is an archives selfie!

 

 

Emma Quinlan – Kathleen Major Library, St. Hilda’s College

Hello all! I’m Emma and I am the new(ish!) Graduate Library Trainee at the Kathleen Major Library, better known as the St. Hilda’s College Library. I say newish as I started the post in April as the wonderful past trainee (Grace Brown) secured a full time job at the Bodleian through her second year at St. Hilda’s.

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St. Hilda’s Main Reading Room

So a little bit about me … I graduated in 2013 with a 1st class honours degree in Observational Astronomy from the University of Glamorgan. I specialised in solar system volcanology over my two dissertations; volcanism in the inner solar system and cryovolcanism in the outer solar system. I know it sounds star trekkie but no, there was no mention of Spock in my work! I spent most of my school life in the library – doing work, swotting up and most importantly reading Star Wars novels (I must have been the only person to do so as the librarian was shocked that I would request more books from the series …). I have fond memories of finding exciting novels to read as well as, you guessed it, finding lots of stuff on volcanoes and astronomy! A home from home, I learned that life could be exciting, knowledgeable and dare I say it, dangerous, without leaving the comfort of my chair.

My library experience (apart from being in one for the majority of my educational life) has been based on public libraries. I worked as a relief library assistant after graduating for a year and a bit before getting the post at St. Hilda’s. I fell in love with library work and interacting with the public and then everything slotted into place – librarians are awesome! I want to be awesome … I will become a librarian!
So far St. Hilda’s has been a joy. Starting at the beginning of Trinity term with lots of anxious students got me into the swing of things quite quickly. I have had the long summer to complete some small projects (yay!) and to look forward to finally meeting my fellow trainees (double yay!).

I can’t wait to get the trainee year properly underway, getting to know Hilda’s and all you trainees further and looking forward to all there is to experience in the Oxford library system.