Sackler 101: The New Books Display

Here at the Sackler Library, we really love new books. And we see plenty of them! Not only are they an essential part of the library, they also look fantastic, so we like to show them off. In the last six months, we added over 1,400 (hard copy) new books to the Sackler’s collections, and we have displayed them all, on rotation, on our New Books Display.

We think it’s important to display all the new monographs we receive, because they’re such essential research tools for Sackler readers. Each month, we post online New Acquisitions lists, but many of our readers like to browse the incoming materials physically. Much of our intake contains the latest research relating to the many subjects collected by the Sackler, which is something our readers find invaluable in keeping up to date with recent publications in their fields and emerging areas of research interest. Each week, the New Books Display offers a new snapshot of the collections on offer in the library.

The New Books Display is located on the Ground Floor, spread across two bookcases. Since September last year, all new books received by the library have been displayed together near the entrance to the Library, which makes it easier for our readers with interdisciplinary interests to gauge the range of acquisitions. Books destined for the Sackler’s lower three floors (Lower Ground Floor, Ground Floor and Floor 1) – Archaeology, Classics & Ancient History, Numismatics, and Egyptology & Ancient Near Eastern Studies – are displayed on the left-hand bookcase. Books for Floor 2 and Floor 3 – Western Art & Architecture (medieval to modern) and Eastern Archaeology, Art & Architecture – feature on the right-hand bookcase. We give all the books on display a special ‘New Books Display’ status so that when you search for them on SOLO you know where to find them.

You may notice the brightly-coloured slips inside the books on the Display, with a colour-coded week number. This is a four-week system Reader Services staff use to keep track of which books have arrived each week, so that when a book has been on the Display for four weeks, it is taken off to join the main collections on the open shelves. There is a coloured flippable sign accompanying the Display which tells readers the current week – so books with that coloured flag are the most recent to have arrived.

The New Books Display is one of the final stages in a newly-acquired monograph’s journey to the Sackler’s shelves. It begins with our four Subject Librarians, specialists in their fields, who decide which new books should be acquired. They make these decisions based on their knowledge of the subject, their familiarity with relevant courses offered within the university, their understanding of readers’ areas of research, study and teaching, and also reader recommendations.

Next, subject librarians’ orders are received by Acquisitions staff, who place the orders with selected vendors and create a minimal record for each title (researchers can use SOLO to find out whether a publication has been ordered). When books arrive from booksellers they are passed to Cataloguing staff who create the full bibliographic records you see on SOLO. The books are delivered to the Sackler Library, and Reader Services staff transfer them to the New Books Display. Lots of work goes on behind the scenes to make sure we’ve got the books that are needed by our readers, and it’s one of the most important jobs we do.

Here’s a quick breakdown of the numbers of new books we receive…

They certainly keep us very busy!

Grace Brown, Senior Library Assistant for Reader Services

Sackler 101: Sunday Opening . . .


. . . Research and Study in the Sackler Library on Sundays!




New Sunday opening hours, 2018


One of the aims of the Sackler Library’s blog is to provide insights into behind-the-scene activities that enable readers to conduct Sackler-based research and study throughout the year. This, our first contribution to the Sackler 101 series, discusses the introduction of Sunday opening, tells how it came about, and reports on reader response.

At 12:00 noon on 14 January 2018, the beginning of Hilary Term, the Sackler opened on a Sunday for the first time. Planned as a soft launch, and despite minimal advertising, by the time the Library closed at 18:00 the reader count had reached fifty-five and the Sackler had established itself as the University library with the longest year-round, staffed opening hours:

M-F         09:00-22:00
Sat          11:00-18:00
Sun         12:00-18:00

Within seconds of circulating to various student groups the announcement about Sunday opening, we received email responses such as the following:

“THIS IS BRILLIANT!!! The best news to arrive in my inbox yet! Thank you soooo much!”
“Now might be a good time to reiterate how grateful I am to you all for [. . .] actively working to improve it and extend its opening hours!”

Other comments arrived via our Twitter account — for example:

“Sackler Library opening 12-6 on a Sunday is life-changing.”

Once the inevitable concerns about the new initiative had been dispelled, one almost forgot that this was anything other than business as (weekend) usual – with a similar range of library services on offer as on Saturdays.

Although library operations ran smoothly that first day, Sunday opening at the Sackler had been several years in the making and not without challenges. Given that many colleges have provided 24/7 library access for years, it may seem puzzling that the Bodleian Libraries didn’t have longer opening hours more generally. (Indeed, the demand for Sackler Sunday opening dated back a decade or more.) But, then, access to college libraries is relatively easy to manage and regulate, even when there are no staff present. Spaces are smaller and are familiar to their readers (college members only). By contrast, the Bodleian Libraries estate is made up of some extremely complex buildings and collections, accessible to University-based readers and many others too, and thus it is more difficult for readers to navigate their complicated structures unaided.

So what changed?

The results of a Bodleian Libraries Reader Survey in 2012, together with various smaller consultations around the same time, made it clear that one of undergraduates’ and graduate students’ most pressing needs was increased opening hours. Subsequent financial pressure caused any plans to be shelved at that time. By 2017, however, a further Reader Survey made it clear that the need still existed and resulted in a key aim of the Bodleian Libraries Strategy 2017-2022: ‘We will improve access to highly used hub libraries by increasing opening hours to better reflect user requirements, focusing especially on weekend and vacation hours.’ (Key strategic goal 3: Access, engagement and outreach.) It was obvious that the Sackler, with its already generous year-round opening hours, its wide-ranging collections addressing the research, study and teaching needs of multiple departments and faculties, was a natural candidate for extended opening. We decided, therefore, to introduce Sunday opening asap, and that it would run, initially, on a two-year trial basis.

In order to make Sunday opening a reality at the Sackler, a number of mechanisms needed to be in place. The library’s entry and alarm system had to be reprogrammed, web pages and other signage updated, departments notified. In parallel, new job descriptions were needed, and additional library assistants had to be recruited and trained. As on Saturdays, the Sunday Reader Services staff provide basic assistance to readers (more complex queries are referred to specialist staff), carry out reshelving and stock maintenance, and are also engaged in project work.

Since Sunday opening began, word has spread and the number of readers using the library has increased week-on-week. Within one month of opening, the Sunday reader count already stood at 135. Reader numbers for the corresponding Saturdays, moreover, do not appear to have been significantly affected. Inevitably, vacation figures have been lower, but still not that far below 100.  

Judging by its current success, it seems unlikely that Sunday opening will end after the two-year trial.

Frank Egerton
Operations Manager