Tag Archives: ORA

Your thesis, copyright and ORA – do you know what to do?

If you are an Oxford DPhil, you are probably aware that you are required to deposit a digital copy of your thesis in the Oxford Research Archive (ORA).    Once deposited, your thesis will be embargoed for a short period, but after that it will be become publicly available as an open access thesis.

Making your thesis open access brings lots of benefits not only to other researchers and the public who can benefit from your research but also to you in terms of raising your visibility and impact.  However, it also carries responsibilities. In particular, if you have included materials such as pictures for which you are not the copyright holder, you will need to get permission to reproduce them.    You may be surprised to learn that this not only applies to the more obvious items like pictures, but also to materials that you have authored yourself (e.g. journal articles) if the copyright belongs to a third party such as a publisher.  Our top tip is to be aware of copyright issues as early as possible in your research, as getting permissions as you go along is usually much easier than leaving it until you have finished your thesis.

In addition, if your thesis includes sensitive or confidential material, you may need to apply for a dispensation from consultation for the whole or part of your thesis so that it does not become public.

To find out more about how to handle copyright and sensitive data in your digital thesis, and how to prepare it for depositing in ORA, come along to Bodleian iSkills: Your thesis, copyright and ORA on Tuesday 10 October at the Social Science Library.     Please note that although the session is free, booking is essential.

Book now for Bodleian iSkills: Your thesis, copyright and ORA (Tuesday 10 October 10.00-11.00)

Open Access Oxford – what’s happening? (Old Road Campus)

Picture of an open lockIn order to be eligible for the next REF, the final peer-reviewed version of journal articles and conference papers (with an ISSN) must be deposited in an open access repository within three months of acceptance for publication. HEFCE’s requirements are designed to ‘increase substantially the amount of scholarly material that is made available in an open-access form’.

Bodleian Libraries give a monthly briefing on open access publishing and Oxford’s position. These briefings are aimed at researchers and academics, research support staff, administrators and librarians. Key topics include:

• Introduction – What is open access?
• Key terms – Gold, Green, APCs
• How to find out about research council or funder requirements
• How to find out what your publisher will allow
• Green route – how to deposit in ORA
• Gold route and how to claim for APCs
• HEFCE policy for next REF
• New developments, including ORCID researcher IDs
• Where to get more help

Our next two sessions are as follows:

  • Wednesday 12 July 14.00-15.00  Headington Old Road campus
    (
    particularly convenient for the Medical Sciences Division)

  • Tuesday 22 August 14.00-15.00  Manor Road Building, Seminar Room E

The sessions are free, but online booking is required.
Book a place on  iSkills: Open Access Oxford – what’s happening?

 

Published an article? Have you used ‘act on acceptance’ to comply with the REF?

Open Access Oxford logoIn order to be eligible for the next REF, the final peer-reviewed version of journal articles and conference papers (with an ISSN) must be deposited in an open access repository within three months of acceptance for publication. In Oxford this means that you need to use our ‘Act on Acceptance‘ service to upload your author-accepted manuscript to the Oxford Research Archive (ORA) within 3 months of publication.    Those funded by UK Research Councils, Wellcome Trust or charities may also have additional open access obligations.

All this sound confusing?  If so, not to worry, just come along to one of our Open Access Oxford briefing.  Our briefings last 1 hour and are aimed at researchers and academics, research support staff, administrators and librarians. Key topics include:

  • What is open access?
  • Key open access terms – Gold Access, Green Access, APCs
  • REF requirements and how to comply
  • How to find out about research council or funder requirements
  • How to find out what your publisher will allow
  • Green route and how to deposit in the Oxford Research Archive using ‘Act on Acceptance’
  • Gold route and how to claim for APCs
  • New developments, including ORCID researcher IDs
  • Where to get more help

Briefing take place monthly, with the next session on Our next session is on Tuesday 23 May 14.00-15.00 at the Manor Road Building.  The session is free, but booking is required.

Nearly finished that DPhil? Make sure it’s ORA ready.

Screen shot of ORA home pageIf you are an Oxford DPhil, you are probably aware that you are required to deposit a digital copy of your thesis in the Oxford Research Archive (ORA).    Once deposited, your thesis will be embargoed for a short period, but after that it will be become publicly available as an open access thesis.

Making your thesis open access brings lots of benefits not only to other researchers and the public who can benefit from your research but also to you in terms of raising your visibility and impact.  However, it also carried responsibilities. In particular, if you have included materials such as pictures for which you are not the copyright holder, you will need to get permission to reproduce them.    You may be surprised to learn that this not only applies to the more obvious items like pictures, but also to materials that you have authored yourself (e.g. journal articles) if the copyright belongs to a third party such as a publisher.  Our top tip is to be aware of copyright issues as early as possible in your research, as getting permissions as you go along is usually much easier than leaving it until you have finished your thesis.

In addition, if your thesis includes sensitive or confidential material, you may need to apply for a dispensation from consultation for the whole or part of your thesis so that it does not become public.

To find out more about how to handle copyright and sensitive data in your digital thesis, and how to prepare it for depositing in ORA, come along to Bodleian iSkills: Your thesis, copyright and ORA on Wednesday 26 April 14.00-15.00 at the Social Science Library.     Please note that although the session is free, booking is essential.

Open Access Oxford – What’s happening? – March briefing

Picture of an open lockIn order to be eligible for the next REF, the final peer-reviewed version of journal articles and conference papers (with an ISSN) must be deposited in an open access repository within three months of acceptance for publication. HEFCE’s requirements are designed to ‘increase substantially the amount of scholarly material that is made available in an open-access form’.

Bodleian Libraries run monthly briefings on open access publishing and Oxford’s position. These briefings are aimed at researchers and academics, research support staff, administrators and librarians. Key topics include:

• Introduction – What is open access?
• Key terms – Gold, Green, APCs
• How to find out about research council or funder requirements
• How to find out what your publisher will allow
• Green route – how to deposit in ORA
• Gold route and how to claim for APCs
• HEFCE policy for next REF
• New developments, including ORCID researcher IDs
• Where to get more help

Our next session is on Wednesday 15th March

The session is free, but online booking is required.
Book a place on  iSkills: Open Access Oxford – what’s happening?

Research Data Management workshops with Bodleian iSkills

In week 5, we are running two workshops on Research Data Management:

iSkills: Discovering and depositing Social Science research data

A workshop for DPhils or researchers in the Social Sciences that looks at how social science data archives can inform your research. We will also outline the workings of ORA-Data – the institutional repository recently launched by the University of Oxford. By the end of the session you will know how to locate and cite data from a range of data archives and have an understanding of the benefits and operation of ORA-Data.

Please book online for:

iSkills: Discovering and depositing Social Science research data (Thursday 16th February 15:00-17:00)

iSkills: Managing Social Science research data

Good research data management is a vital component of academic practice. Part of this is the principle that the data used to develop the arguments and outcomes of your research should, where possible, be effectively stored, preserved and usable. This session introduces the University’s research data policy and outlines the practical impact this will have on the work of researchers. Some of the tools in preparation to meet the requirements will be outlined, as well as services that are already available. This session is not only essential during your DPhil but will be invaluable if you plan to continue in research as a career.

Key topics to be covered:

  • Common dangers and pitfalls of digital data
  • Effective organisation of your data
  • Getting the most from your data and producing a data management plan
  • Data creation and funder requirements
  • Preserving data; embargoes and access restrictions
  • Oxford based tools for research data management (RDM)

Please book online for:

Bodleian iSkills: Managing Social Science Research data (Tuesday 14th February 14.00-16.00)

Calling all DPhils – Your thesis, copyright and ORA

If you are an Oxford DPhil, you are probably aware that you are required to deposit a digital copy of your thesis in the Oxford Research Archive (ORA).    Once deposited, your thesis will, after a short embargo period become publically available via ORA.

It is therefore essential that you get permission to reproduce any materials (e.g. pictures etc) where a third party holds the copyright.  This may even apply to materials that you have authored yourself (e.g. journal articles) if the copyright belongs to a third party such as a publisher.  Our top tip is to be aware of copyright issues as early as possible in your research, as getting permissions as you go along is usually much easier than leaving it until you have finished your thesis.

In addition, if your thesis includes sensitive or confidential material, you may need to apply for a dispensation from consultation for the whole or part of your thesis.

To find out more about how to handle copyright and sensitive data in your digital thesis, and how to prepare it for depositing in ORA, come along to Bodleian iSkills: Your thesis, copyright and ORA on Wednesday (25th January, 10.00-11.00).  Please note that although the session is free, booking is essential.

Open Access Publishing, Papers and Peer review

There are many changes afoot in academic publishing. We therefore invite you to attend a series of short talks, panel discussions and opportunities for conversation around the subject of open access publishing. Speakers and panel members will include Oxford academics, and representatives from the Wellcome Trust, F1000, eLife, PLoS, BioRxiv, Publons, Oxford University Press, the University’s IT Services and Bodleian Libraries. The meeting will focus predominantly on biomedical sciences, but attendees from other disciplines are also welcome.

Topics will include presentation and discussion of new open access platforms, the process of peer review, the role of reviewer, how we use metrics, the role of IT and the internet, managing sensitive data, and the balance between sharing your work and retaining ownership. The aims are to help academics maximize the accessibility and impact of their work, to learn about the University’s publishing requirements, to facilitate discussions between academia and publishers, to identify where to go for help with publishing, and to address some of the challenges of publication.

Lead organiser is Dr Philippa Matthews (Wellcome Trust Clinical Research Fellow, Nuffield Department of Medicine) with the Open Access team.

This free event (includes tea/coffee & sandwich lunch) is open to all University members. Click here for full programme; click here to book a place.

Research tools for Medical Sciences

Did you know that Scopus searches far more journals than PubMed?    Do you know which are the highest impact journals in your discipline?  Are you keeping up to date with the latest publications in key journals?

As part of our ‘Research Skills Toolkits’ series in Week 1 we have two dedicated sessions for Medical Sciences on Wednesday 18th January and Friday 20th January.

Research Skills Toolkits are 2-hour workshops at which you have a chance to try out 10 different tools and skills which will help you in your research.
The Medical Sciences Toolkits will include the following:

  • Keeping up to date and current awareness
  • Searching for articles and papers on Scopus and Ovid databases
  • Finding highly cited journals and measuring research impact
  • Your thesis and ORA – essential information about copyright and sensitive data
  • Plagiarism and how to avoid it
  • Endnote for managing citations, inserting intext references/footnotes and creating bibliographies
  • Manipulating images using Gimp
  • Managing your thesis with Word
  • Podcasting with Audacity
  • Analysing data with Excel Pivot tables

These workshops are very popular and booking is essential, so please be sure to
book your place online.

Not in Medical Sciences?  We will be running toolkits for most subject areas.
Check LibGuides workshops for a full list.

Research tools for Maths, Physical and Life Sciences

Researching in Maths, Physical or Life Sciences? Need to brush up on your IT and information skills?  We are running two Research Skills Toolkit workshops for MPLS in Week 1. These free 2-hour workshops introduce key software and online tools to streamline your research, hone your searching and information skills and provide opportunities to meet your subject specialists.

Topics on offer include:
•Finding articles, papers, conferences and theses using subject-specific databases
•Keeping up to date and current awareness
•Using Endnote to manage your references
• Manipulating images using Gimp
• Managing your thesis with word
• Analyzising data with Excel pivot tables
• Podcasting with Audacity
• Plagiarism and how to avoid it
• Your thesis, copyright and ORA
• Finding highly cited journals and measuring research impact

Book online for Research Skills Toolkits in Maths, Physical and Life Sciences, Week 1 Hilary Term.

Toolkits are run jointly by the Bodleian Libraries and Computing Services.