The leaning tower of paper: easy ways to print less and help green the SSL

SSL staff with paper towerThis tower of paper, 2.19 metres tall, shows the amount of printing done on the Social Science Library’s five printer/copiers in October 2016.  That’s 21,752 sheets, in just one month.  If the tower hadn’t started to lean and we’d been able to add the paper used for photocopying, it would have reached 2.7 metres and consisted of 26,481 sheets.

We appreciate that printing and copying is essential for study and research but it is also one of the SSL’s main environmental impacts due to the consumption of paper, energy and ink (toner).  We have taken steps to reduce these impacts by using recycled paper, setting the printer/copiers to sleep after 10 minutes’ inactivity and recycling empty toner cartridges.  Printing from Reader PCs and PCAS RemotePrint is also double-sided by default.

Take a few seconds to think before you print – here are some easy things you can do to save paper, energy and ink, and spend less on printing and copying:

  • Do you need to print the document or could you read it on screen instead?
  • Are you printing a PDF in order to annotate it?  If so, have you considered annotating it on screen instead using the highlight and comment features in Adobe Reader?
  • Are you printing an article to keep for future reference?  You could save it to a USB memory stick or add a link to your reference manager instead.
  • Could you print two (or more) pages per sheet?  This will make the text smaller but if you can still read it this simple step will reduce your printing by 40%.  From the Reader PCs this option is accessed via the Print Properties then the Document Options tab.  See the PCAS guide on Printing from Library PCs.
  • Only print the pages, or selection, you need.  This is really quick and easy to do!
  • Fit more words on a page by narrowing the margins and using a smaller font.
  • Photocopy double-sided – use the PCAS Photocopying Instructions sheet next to each photocopier or ask staff to show you how.
  • Copy smart and avoid wasteful mistakes – refer to the PCAS guides, eg Copying different book sizes, or ask staff for advice.

Do you have any top tips for printing and copying less?  Email them to ssl@bodleian.ox.ac.uk or talk to staff and we will share them with others.

green-impact-logoGreen Impact Gold Award logogreen-impact-special-award

The new PCAS System has now gone live (Tues 6th Sept)

PCAS Aug 16

From the 6th September 2016, PCAS (the system that allows you to print, copy and scan) now uses the same login as your Bodleian Libraries account (which is also used to log into library PCs and ‘Bodleian Libraries’ WiFi)

Library CardYour username is your University/Library barcode number (bottom right of your card)

Your password is initially set to be your date of birth in the format ddMMMyyy. For security reasons you are encouraged to change this. Your password can be reset here.

How do I transfer credit from the old system?

For PCAS accounts created before 6/9/16 you will need to transfer any outstanding credit to your new account using the balance transfer portal available here. If you need assistance with this please email pcas@bodleian.ox.ac.uk

Xerox Photocopier

 

As part of the PCAS Upgrade, the Bodleian Libraries now have new photocopiers. We have placed “How to…” guides in the leaflet holders next to each of our photocopiers to help you learn how to use them.

Copies of the user guides are also available here.

Staff will also be happy to demonstrate them for you.

The SSL has 5 new Photocopiers

Xerox Photocopier

As part of the PCAS Upgrade, the Bodleian Libraries now have new photocopiers. We have placed “How to…” guides in the leaflet holders next to each of our photocopiers to help you learn how to use them. Staff will also be happy to demonstrate them for you.

As we are still in the transition period to the new PCAS accounting system (which goes live at 9am on Tues 6th Sept) you can currently only do the following on the new photocopiers :

  • Photocopy
  • Scan to Email
  • Scan to USB

 

 

Note that there will be no charge for these services during this period.

Usual charges will apply when the new system goes live on the 6th September.

During the transition period the PCAS account system is unavailable. This means that you also can’t:

  • Send print jobs from library PCs or your laptop.
  • Access your PCAS account for adding credit etc

Staff mediated B/W printing will be available via our Library Issue Desk. Charges will apply (6p per single sided page and 9p for double sided). Payment is to be made in cash (as there will be no access to PCAS accounts during the downtime).

Full details of the changes to the PCAS accounting system and how it affects you can be found here.

Print, Copy and Scan availability during PCAS Upgrade downtime (4pm 26th Aug to 9am 6th Sept)

PCAS USE

As you will know from previous communications, PCAS (the Bodleian Libraries Print, Copy and Scan service) is being upgraded this summer. Further details about the upgrade and how it affects you can be found here.

The upgrade period will run from:

4pm Friday 26th August to 9am Tuesday 6th September.

During the transition period while the upgrade takes place the usual PCAS account system will be unavailable. This will mean that you can’t:

  • Send print jobs from library PCs or your laptop.
  • Access you PCAS account for adding credit etc

The Library photocopiers will be placed in an interim mode which will allow:

  • Photocopying
  • Scan to Email
  • Scan to USB

Note that there will be no charge for these services during this period.

Usual charges will apply when the new system goes live on the 6th September.

Staff mediated B/W printing will be available via our Library Issue Desk. Charges will apply (6p per single sided page and 9p for double sided). Payment is to be made in cash (as there will be no access to PCAS accounts during the downtime.)

 

PCAS (Print, Copy and Scan) Accounts are changing

PCAS USE

From 6 September PCAS (Print, Copy & Scan) account authentication will switch to the Bodleian Libraries username and password (which is also used to login to reading room PCs and Bodleian Libraries WiFi).

Existing PCAS accounts will need to be updated and an online portal and library staff will be available to facilitate this.

Why are we making this change?

Using the Bodleian Libraries’ login for PCAS will provide the following benefits:

  • Email addresses will automatically be imported for scan jobs. You will no longer have to use the touchpad unless you want to include an additional email address.
  • Accounts will be automatically set up for all new readers.
  • Separate authentication pop-up will not be needed for sending jobs from reading room PCs – PCAS will take authentication from the authentication used to log in to the PC.
  • One less account to remember for our patrons.
  • More flexibility for future development.

Initially accounts will not automatically be associated with university/Bodleian cards but we aim to develop this in future. Readers will be able to link their card to their account on the device as they can currently by presenting the card and entering the appropriate login details.

What will this mean for my current account?

From 6 September you will need to use the new account details and the old account will no longer work.

What about the unused credit attached to my account?

The balance from previous accounts will not transfer automatically across. From 6 September a simple balance transfer portal will be available online. It asks for the confirmation of the old and new accounts and any unused credit will be transferred across.

What if I can’t remember my old account details?

Support for balance transfer, and all other aspects of the changes, will be available from the PCAS support team at pcas@bodleian.ox.ac.uk.

How will I add credit in the new system?

The methods of adding credit will remain the same – the WebPay portal for credit/debit card top-ups, cash tops at libraries which handle cash, and the cash loader in the Bodleian Library.

Do I need to do anything now?

No, you can continue to use your current PCAS account. Account changes, and the balance transfer service, will only take effect after 6 September. It’s always good practice not to keep too much credit on PCAS accounts.

Are you making any other changes?

A new fleet of copiers will replace the existing machines offering a greener and more reliable service. The new copiers will come with ‘touch’ authentication rather than the existing card swipes. Copying and scanning guides will be posted at each device to help you learn how to use the new equipment and staff will be happy to help.

Prices have been reviewed and colour rates will be significantly lower. A colour A4 copy is reducing from 38p to 20p and A3 from 76p to 40p.

When will this happen?

The new copiers are due to be delivered week beginning 29 August. Deliveries across Bodleian Library sites will take place between 29 August-5 September and the new service will go live on 6 September.

During the implementation phase there will be no PCAS service Tuesday 30 August-Monday 5 September inclusive.

Apologies for this interruption but it is essential to ensure the transition of accounts. The changes we are making will ensure that that service interruptions will be not be necessary for any future developments.

Some Bodleian libraries may be able to provide alternative arrangements during this period. The SSL are currently investigating this and we will keep you informed prior to the downtime.

What support is available?

Front line staff will be on hand to answer questions and support will be available from our PCAS support team at pcas@bodleian.ox.ac.uk.

When the system goes live guides and handouts will be available in the library and posted at: www.bodleian.ox.ac.uk/using/copy/pcas

Upcoming changes to Print, Copy and Scan services

Photocopier New

Over the summer new photocopiers will be introduced into Bodleian Libraries reading rooms and changes are planned to make our print, copy and scan services (PCAS) easier to use.

Further information about the PCAS redevelopment can be found here.

Look out for new information displayed over the next few months in the libraries and online via the PCAS website.

Leaving Oxford? Do not forget to use up your PCAS credit

College Student

If you are about to finish your time at Oxford University, don’t forget to use up your PCAS credit.

No refunds can be provided but the remaining credit can be transferred to another PCAS account if requested. Please email pcas [at] bodleian.ox.ac.uk.

Your PCAS account will only close after 2 years of inactivity, so you can use your credit if you are coming back at a later date.

You may need to change the email address associated with your PCAS account if it expires with your university card. This will then enable you to still get your account details if you forget them. This can be done on the PCAS Webpay site.

For more information visit see the PCAS Terms & Conditions webpage.

PCAS credit can also be used to pay for Bodleian Libraries mediated copying orders that can be requested by anyone, from anywhere in world. It can also be used for Scan & Deliver requests.

PCAS-logo-150px-wide

Follow this link to find out other library related information you might find useful before you leave

Leaving Oxford? Do not forget to use up your PCAS credit.

College Student

If you are about to finish your time at Oxford University, don’t forget to use up your PCAS credit.

No refunds can be provided but the remaining credit can be transferred to another PCAS account if requested. Please email pcas [at] bodleian.ox.ac.uk.

Your PCAS account will only close after 2 years of inactivity, so if you will be coming back you can use your credit at later date.

You may need to change the email address associated with your PCAS account if it expires with your university card so you can still get your account details if you forget them. This can be done on the PCAS webpay site.

For more information visit see the PCAS Terms & Conditions webpage.

PCAS credit can also be used to pay for Bodleian Library Postal Photocopying orders that can be requested by anyone, from anywhere in world. It can also be used for Scan & Deliver requests.

PCAS-logo-150px-wide

Follow this link to find out other library related information you might find useful before you leave

 

 

PCAS Upgrade Complete

The upgrade of the PCAS servers and software has now taken place.

All services should be working as normal. However, one issue that should be noted is that the RemotePrint website is currently not accessible outside the Oxford network; this issue is currently being worked on.

If you encounter any issues with using PCAS please do not hesitate to seek assistance from a member of library staff or alternatively email pcas@bodleian.ox.ac.uk.

One thing you will notice since the upgrade is that photocopiers have a new style display panel which is much more user friendly:

Log in Screen

The buttons are are much larger which will make manual login easier and both your username and password can be input on the same screen. Do remember though that it is possible to save yourself the time of logging in manually by linking your University/Library card to your PCAS account (to do this swipe your card in the reader attached to the photocopier and enter your PCAS username and password) From then you can simply swipe your card in the reader and you will be logged into the machine.

SUNRAY Blog

A second change is that printing will no longer be available from our SunRay terminals (the 2 machines in the library entrance area and the 4 stand up terminals next to our periodicals section) For readers who have no alternative but to print via this method (e.g. you do not have a University/Library card) you can instead print PDFs directly from a USB at the photocopiers or ask a staff member at the issue desk for assistance.