On Tuesday 5th September, four of our five photocopiers at the SSL will be undergoing an essential software upgrade. The work will involve each machine being unavailable for approximately 1 hour, at some point during the day, whilst the upgrade is completed.
One photocopier will be available for reader use during the downtime and if required, staff can also assist with printing at our Issue Desk.
We are sorry for any inconvenience this may cause.
PCAS is the system for photocopying, printing and scanning across the Bodleian Libraries.
Your PCAS account will end when your University card expires and remaining credit is non-refundable.
We can transfer credit to another PCAS account if requested.
It will also be possible to transfer credit to a different card, e.g. alumnus status.
For credit transfer queries please email PCAS Support.
Whilst your University card is valid you can also use your PCAS credit to pay for Scan & Deliver and Bodleian Library Postal Photocopying.
Here are a number of library related things to keep in mind as you prepare to finish your degree and leave Oxford.
If you have any books borrowed from university libraries please return them to the owning library before you leave. This will save on postage or return trips to Oxford (and fines!) later.
If you’ve got any of your own books you don’t need any longer, the library would be happy to receive donations of social sciences textbooks. A box is available at our Issue Desk for you to place them in.
You can pay for all fines owed to any of the Bodleian Libraries in any Bodleian lending library. If you owe money for lost books you will need to visit the library that owns the book you have lost.
Alternatively you can pay for your fines and SSL books you may have lost via the online store. You will need to know the exact amount owed in each case, and you can find this out by signing in to SOLO and looking at “My Account”. If you are no longer able to sign in to SOLO, or have any questions please contact the library.
Any unused credit on your PCAS account cannot be refunded and so we urge you to use it before you leave Oxford. On request, credit can be transferred to another PCAS account. Please email PCAS Support for assistance.
Your PCAS account will end when your University card expires. It will be possible to transfer credit to a different card, e.g. alumnus status, and all enquiries should be sent to PCAS Support.
Whilst your University card is valid you can also use your PCAS credit to pay for Scan & Deliver, Bodleian Library Postal Photocopying and Inter-Library Loan requests.
As a graduate of the University of Oxford you are entitled to apply for a Reader’s Card (this is different to your Alumni card). This card will grant you reference access to the Bodleian Libraries. Details on how to apply are on the Getting a reader’s card page.
Alumni access to selected resources is available. More information can be found on the Bodleian Alumni access to resources page. Go to the Oxford University Alumni webpage to register for an Oxford Alumni Card.
If you have registered for an individual RefWorks account you will have lifetime access to that account (for as long as we continue to subscribe). More information is available on the Bodleian Libraries’ RefWorks page.
Whatever you are going on to do when you finish your studies at the University of Oxford, we wish you the best of luck.
This tower of paper, 2.19 metres tall, shows the amount of printing done on the Social Science Library’s five printer/copiers in October 2016. That’s 21,752 sheets, in just one month. If the tower hadn’t started to lean and we’d been able to add the paper used for photocopying, it would have reached 2.7 metres and consisted of 26,481 sheets.
We appreciate that printing and copying is essential for study and research but it is also one of the SSL’s main environmental impacts due to the consumption of paper, energy and ink (toner). We have taken steps to reduce these impacts by using recycled paper, setting the printer/copiers to sleep after 10 minutes’ inactivity and recycling empty toner cartridges. Printing from Reader PCs and PCAS RemotePrint is also double-sided by default.
Take a few seconds to think before you print – here are some easy things you can do to save paper, energy and ink, and spend less on printing and copying:
Do you have any top tips for printing and copying less? Email them to ssl@bodleian.ox.ac.uk or talk to staff and we will share them with others.
Due to essential maintenance PCAS (our Print, Copy & Scan system) will be unavailable for one hour today after 7:00pm (Thursday 6th October). This will affect all printing, copying, and scanning in the Bodleian reading rooms.
From the 6th September 2016, PCAS (the system that allows you to print, copy and scan) now uses the same login as your Bodleian Libraries account (which is also used to log into library PCs and ‘Bodleian Libraries’ WiFi)
Your username is your University/Library barcode number (bottom right of your card)
Your password is initially set to be your date of birth in the format ddMMMyyy. For security reasons you are encouraged to change this. Your password can be reset here.
How do I transfer credit from the old system?
For PCAS accounts created before 6/9/16 you will need to transfer any outstanding credit to your new account using the balance transfer portal available here. If you need assistance with this please email pcas@bodleian.ox.ac.uk
As part of the PCAS Upgrade, the Bodleian Libraries now have new photocopiers. We have placed “How to…” guides in the leaflet holders next to each of our photocopiers to help you learn how to use them.
Copies of the user guides are also available here.
Staff will also be happy to demonstrate them for you.
As part of the PCAS Upgrade, the Bodleian Libraries now have new photocopiers. We have placed “How to…” guides in the leaflet holders next to each of our photocopiers to help you learn how to use them. Staff will also be happy to demonstrate them for you.
As we are still in the transition period to the new PCAS accounting system (which goes live at 9am on Tues 6th Sept) you can currently only do the following on the new photocopiers :
Note that there will be no charge for these services during this period.
Usual charges will apply when the new system goes live on the 6th September.
During the transition period the PCAS account system is unavailable. This means that you also can’t:
Staff mediated B/W printing will be available via our Library Issue Desk. Charges will apply (6p per single sided page and 9p for double sided). Payment is to be made in cash (as there will be no access to PCAS accounts during the downtime).
Full details of the changes to the PCAS accounting system and how it affects you can be found here.
As you will know from previous communications, PCAS (the Bodleian Libraries Print, Copy and Scan service) is being upgraded this summer. Further details about the upgrade and how it affects you can be found here.
The upgrade period will run from:
4pm Friday 26th August to 9am Tuesday 6th September.
During the transition period while the upgrade takes place the usual PCAS account system will be unavailable. This will mean that you can’t:
The Library photocopiers will be placed in an interim mode which will allow:
Note that there will be no charge for these services during this period.
Usual charges will apply when the new system goes live on the 6th September.
Staff mediated B/W printing will be available via our Library Issue Desk. Charges will apply (6p per single sided page and 9p for double sided). Payment is to be made in cash (as there will be no access to PCAS accounts during the downtime.)
From 6 September PCAS (Print, Copy & Scan) account authentication will switch to the Bodleian Libraries username and password (which is also used to login to reading room PCs and Bodleian Libraries WiFi).
Existing PCAS accounts will need to be updated and an online portal and library staff will be available to facilitate this.
Using the Bodleian Libraries’ login for PCAS will provide the following benefits:
Initially accounts will not automatically be associated with university/Bodleian cards but we aim to develop this in future. Readers will be able to link their card to their account on the device as they can currently by presenting the card and entering the appropriate login details.
From 6 September you will need to use the new account details and the old account will no longer work.
The balance from previous accounts will not transfer automatically across. From 6 September a simple balance transfer portal will be available online. It asks for the confirmation of the old and new accounts and any unused credit will be transferred across.
Support for balance transfer, and all other aspects of the changes, will be available from the PCAS support team at pcas@bodleian.ox.ac.uk.
The methods of adding credit will remain the same – the WebPay portal for credit/debit card top-ups, cash tops at libraries which handle cash, and the cash loader in the Bodleian Library.
No, you can continue to use your current PCAS account. Account changes, and the balance transfer service, will only take effect after 6 September. It’s always good practice not to keep too much credit on PCAS accounts.
A new fleet of copiers will replace the existing machines offering a greener and more reliable service. The new copiers will come with ‘touch’ authentication rather than the existing card swipes. Copying and scanning guides will be posted at each device to help you learn how to use the new equipment and staff will be happy to help.
Prices have been reviewed and colour rates will be significantly lower. A colour A4 copy is reducing from 38p to 20p and A3 from 76p to 40p.
The new copiers are due to be delivered week beginning 29 August. Deliveries across Bodleian Library sites will take place between 29 August-5 September and the new service will go live on 6 September.
Apologies for this interruption but it is essential to ensure the transition of accounts. The changes we are making will ensure that that service interruptions will be not be necessary for any future developments.
Some Bodleian libraries may be able to provide alternative arrangements during this period. The SSL are currently investigating this and we will keep you informed prior to the downtime.
Front line staff will be on hand to answer questions and support will be available from our PCAS support team at pcas@bodleian.ox.ac.uk.
When the system goes live guides and handouts will be available in the library and posted at: www.bodleian.ox.ac.uk/using/copy/pcas
Over the summer new photocopiers will be introduced into Bodleian Libraries reading rooms and changes are planned to make our print, copy and scan services (PCAS) easier to use.
Further information about the PCAS redevelopment can be found here.
Look out for new information displayed over the next few months in the libraries and online via the PCAS website.