Timetable for switchover to new library system, June-July 2011

This is a draft timetable for the major points to note throughout June and July as the Bodleian Libraries move over to our new library system (see previous post).

31st May: Please let us have any book purchase recommendations by this date. 

1st-17th June: Reduced purchasing.

18th June – 17th July: No purchasing. If you have urgent requests, please let us know and we will see what we can do!

1st- 7th July: Put your stack requests in now for the downtime, and familiarise yourself with SOLO (if you haven’t already!)

7th July: Last day for stack requests. Make sure you know your OLIS password (for logging on to PCs, placing stack requests, renewing loans) – passwords cannot be reset 8th-17th July.

8th July: OLIS switched off at 17:00. Beginning of transfer of data to new system. Withdrawal of character-based catalogue (ie, telnet OLIS).

8th-17th July: switchover


  • Existing catalogue (SOLO), allowing bibliographic searching, location of open-shelf material.
  • Borrowing (via back-up system, ie, not recording transactions on OLIS). 

Not functioning:

  • Stack request
  • Other circulation functions 
  • Password resets

18th July: OLIS (Aleph) goes live at 09:00.

Important information: switchover to new library system, July 2011

The Bodleian Libraries is implementing a new Integrated Library System this summer which will provide enhanced catalogue, circulation and acquisitions functionality for users and staff.

From 8 – 18 July 2011, while implementation is taking place, all Bodleian Libraries will remain open subject to usual vacation hours, open-stack materials will be available, SOLO will be live (although with reduced functionality), and e-resources will continue to be available. However, from 5pm on Thursday 7 July to 9am on Monday 18 July while the new system is being implemented, it will not be possible to order items from the closed stacks and the catalogue will not be updated, although it will be available to view using SOLO. Readers planning a visit to the Bodleian Libraries during this period are advised to order material in advance by Friday 1 July.

Most Special Collections materials currently held in the Radcliffe Science Library and material kept in the VHL stack or the Bodleian Library of Commonwealth and African Studies at Rhodes House stack can be ordered manually for consultation locally but readers planning a visit to view Special Collections during this period in July are advised to contact Special Collections at scrr@bodleian.ox.ac.uk

From 17 June – 17 July, purchasing of new library material will also be suspended.  If you have recommendations of books for us to buy, please let us have them by the end of May (or early June at the latest) if you need us to get them before mid-July.

For more information on the switchover to the new system, please see the Bodleian Libraries’ website. Please contact us or reader.services@bodleian.ox.ac.uk if you have questions about the downtime or how to order in advance. Readers with admissions queries should contact admissions@bodleian.ox.ac.uk.

REMINDER: OLIS unavailable this weekend

A reminder that OLIS will be unavailable from 5pm tonight for up to two days while essential server maintenance is carried out. SOLO will remain available throughout, but it will not be possible to check library holdings, place stack requests, or renew or reserve books during this time.

OLIS unavailable: 18-20 September

News from OULS:

OLIS (www.lib.ox.ac.uk/olis), Oxford University’s online library catalogue, will be unavailable from 5pm on Friday 18 September – Sunday 20 September inclusive (estimated timing) while the server is fitted with a new and faster disk array.

SOLO (http://solo.ouls.ox.ac.uk) will be available throughout. Please note however that it will not be possible to check library holdings, place stack requests or reservations or to access patron records during the downtime.

Where libraries use self-issue systems, these will also be unavailable.

We apologise for any inconvenience caused by this essential upgrade.