Using the VHL for Michaelmas Term 2020- Information for new and returning readers

In this blogpost, we will go through the key information you need to know for studying at the VHL in Michaelmas 2020. This information will be useful to any of our new readers, or those returning to the VHL after the lockdown period.

Opening hours

The VHL is now operating in our Term Time opening hours, as of Sunday 11th October. This means that the VHL is now open on evenings and weekends, until Saturday, 13th December. Please note, that you can only come in to the library if you have a pre-booked Click & Collect/Study Space spot, or if you are returning books.

Booking a Study Space

To use the VHL study spaces, readers will need to have pre-booked a Desk or PC study space, via the Bodleian Libraries Reading Room Booking service.

More information on using the central booking service, and Bodleian regulations regarding using Bodleian reading rooms during Michaelmas Term may be found on the Bodleian website. 

The booking slots for a VHL Desk or PC slot are:

Monday-Friday: 9:30 – 13:00; 13:30-17:00; 17:30-21:00

Saturday: 10:00-12:30; 13:00-16:00

Sunday: 11:00 -1:30; 14:00-17:00

Please note that study spaces at the VHL, and across the Bodleian Libraries are in high demand, and spaces are getting booked up very quickly. We are trying to make as many spaces available as safely possible. Do not make a study space booking if you are not intending on using the space. Please be considerate of your fellow readers, who also require study spaces in the library.

Using the Click & Collect Service

Over Michaelmas Term, the VHL will continue to provide a Click & Collect service. Bodleian Readers may select loanable VHL titles via SOLO, by clicking the green “Request” button which is next to the location information.

An example of Click & Collect – press the green Request button.

 

 

 

 

 

 

 

 

 

Once library staff have collected your item, you will receive an automatic email, to book a collection slot. You will only need to book one time slot if you are picking up multiple items.

Collection slots are available from 12:00-1600 on weekdays.

Please book a collection slot before coming to the VHL to collect your title. This is to help library staff to manage collection bookings whilst overseeing our other reading room services.

If you do not attend your collection slot, your title will be kept on the Hold Shelf for 7 days, before being returned to the open shelves, or passed on to the next Hold request.

Using BSF Stack Requests

Bodleian book deliveries are now running, allowing for stack requests from the BSF to be re-instated. If you come across a title in SOLO that you would like to read at the VHl, click the green “Request” button next to individual title, and select the VHL Library Desk as the desired collection point. An email will be sent confirming that the book has arrived from the BSF and is available to read.

Please note that BSF materials are non-loanable, and must be consulted in the library.  You must make a reading room booking in order to consult your stack request.

If you are struggling to make a reading room booking, please let our library staff know. We may be able to extend your stack request so that you may consult the title at a later date.

Upon arrival at the VHL, after confirming your Reading Room booking, inform the member of staff on the desk that you have a stack request. You will be asked to show your card. Our library staff will then find your stack request, and check it out to you for the duration of your time in the library for that day. If your selected title is historical material (pre-1920), or particularly fragile, you may be basked to sit on the Ground Floor, in sight of the enquiry desk.

When returning your stack request, you will need to advise the librarian whether you wish to continue keeping the item on the Hold Shelf, or if you have finished with it. The librarian will then either return it to the Hold Shelf, or send it back to the BSF.

Using LibraryScan

The VHL will continue to provide a scanning service, alongside our fellow Bodleian libraries. Scans are currently limited to one request per day. Scans are limited to a chapter, article or 5% of the title, in line with copyright legislation.

Please select the red LibraryScan button at the top of the SOLO record (see image below as an example). You will then be asked to complete further details, such as the required pages/chapter/article and any further details required.

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A screenshot showing an example of using LibraryScan – click the red LibraryScan button, under the Export Options.

If the same title is available at the BSF, please select the Blue Off-Site scan option, which will be next to the title location details. This is to help manage demand. The BSF have a larger scanning service in operation, and can handle more requests than the individual libraries.

Returning books to the VHL

When returning books at the VHL, readers will be asked to put their items directly into a blue crate. The crate is located immediately on the right as you enter the library, on the ground next to the library desk. Readers do not need to make a reading room booking, or use the access gates in order to return their books.

After a quarantine period of 24 hours, the book will be removed from your account. Bodleian libraries will be extending it’s grace period on library fines from the lockdown period across Michaelmas Term, so the extra period of time on your account will not affect you.

Readers may also return their books via the Returns Hubs based at the Social Science Library in the Manor Road Building, or the Sainsbury Library at the Saïd Business School.

Please note that if you cannot physically return the books yourself, you may ask a friend or family member to return the books for you. If this is not possible, please visit the Bodleian Loans Returns webpage, which provides further information and return options for readers.

****************************************************************************************************If you have any questions about any of the services above, or any general questions about using the VHL, please contact us by email (vhl@bodleian.ox.ac.uk) or by phone (01865 282700). 

Our library staff look forward to seeing you, and wish you a productive Michaelmas Term!

New term news round-up

Welcome back to those returning after the summer, and a warm welcome too to new students!  Our term time hours start today (Monday-Friday, 9am-7pm; Saturday, 10am-2pm), and we look forward to seeing you all in the library soon.

Here’s a round-up of various bits of news from over the summer that you may have missed:

New electronic resources
We have been able to acquire (or contribute to the acquisition of) four major new electronic resources for US studies this summer, as follows:

All are now available through SOLO/OxLIP+ and listed in our online guide. Click on the links above for more information.

Improvements to SOLO: clustering, display of locations
Various changes were implemented to SOLO over the summer, as follows:

Click on the links above to learn more. 

History Faculty Library move
The move of the History Faculty Library to the Radcliffe Camera and Gladstone Link took place as planned over the summer vacation. The old HFL on the corner of Catte St and Holywell St has now closed. All the details, including information on where and how to access HFL books now, can be found on the HFL website and blog. HFL staff are also offering tours throughout 0th and 1st weeks for returning tutors and students.

Less directly relevant to VHL readers, the Philosophy and Theology Faculties Library has also moved this summer, and is now open in its new location in the Radcliffe Humanities Building on Woodstock Road.

Annual ILL price rise
Charges for inter-library loans increased by 25p per request on 1st August.

RAI Elections 2012 blog
If you are avidly following the US elections, you may be interested to know that the Rothermere American Institute has launched a blog in partnership with Politics in Spires, designed to bring together contributions from scholars from a range of different fields to discuss the upcoming elections. The blog can be read on the RAI website and will run until mid-November.

Bank holiday opening hours and book service

The library will be open as usual on the Bank Holiday on Monday 7th May, from 9am to 7pm. The Bodleian will be operating a normal book service, so we will have deliveries of stack requests in as usual.

We will also be open as usual on the two Bank Holidays for the Diamond Jubilee on 4th and 5th June.

Information about Bank Holiday opening in the Central Bodleian is available at: http://www.bodleian.ox.ac.uk/notices/may-bank-holiday-bodleian-library.

Easter Vacation Opening Hours

Our opening hours/closed periods over the Easter vacation are as follows:

Week beginning 12th March through to week beginning 16th April:

Monday – Friday, 9am-7pm
Closed Saturdays and Sundays

Closed Good Friday and Easter Monday (6th-9th April)

This Saturday (10th March) is the last Saturday open until Trinity Term.

New Year News – change to default sort order within clustered search results, inter-library loan price rise, opening hours

Happy New Year! Hope you all had a lovely Christmas break! The library is now open again for 2012.
A few pieces of news for the new year: 
Change to default sort order within clustered search results
This morning, the Bodleian Libraries have implemented the first stage of a plan to improve the display of records in SOLO with clusters of versions (where SOLO has grouped together ‘versions’ of the same work). To achieve this, the default sort order for search results within clusters will be changed to relevance rather than date-newest. If you prefer to see your results in date order you can still do so – please use the sort option at the top of the results screen.
While clustering is beneficial to and highly valued by a large number of readers, it can cause problems for others, particularly where searching for very specific editions or antiquarian/non-book material. The long-term aim is to exclude certain categories of material from clustering, which will solve the small number of problematic cases while retaining the benefits of clustering for the majority of searches and readers. 
The decision to retain clustering in SOLO and work to improve it was taken following extensive consultation and user testing. The change to sort order within clusters is a first step to mitigate against some of the major problems caused by clustering while we work to develop an improved solution for everyone.
Inter-library loan price rises
The January 2012  ILL price increase has now been implemented. 
This represents an annual increase since the charges were last revised in January 2012, and are in line with a recommendation that was passed by the Curators to apply a 25p annual increase to our charges for Inter-library loans and document supply.
The ILL charge increases are as follows:
  • Loan, photocopy, or delivery of an item by secure electronic delivery for University members from £4.50 to £4.75          
  • Urgent requests for University members from £10.50 to £10.75 
  • Worldwide searches for University members from £12.50 to £12.75.
The full revised price list can be found on the Bodleian website at: http://www.bodleian.ox.ac.uk/services/ill/prices

After this price rise, the annual price increase will take place in line with the beginning of the budget year so there will be a further rise of 25p from August 2012.

Saturday opening Hilary Term

The VHL will be open on Saturdays throughout Hilary Term (10am-2pm), from 14th January – 10th March.  

 

Christmas closure

The library will close at 5pm on Friday and reopen at 9am on Tuesday 3rd January. For those registered to borrow, any books taken out or renewed from Thursday 22nd will be due back when we reopen on 3rd January.

We hope all our readers have a lovely and peaceful Christmas – see you all in the New Year!

Picture credit: mandaloo on Flickr

Christmas vacation opening hours

Weekday opening hours over the Christmas vacation are as follows:

  • Monday 5th December – Thursday 22nd December: 9am-7pm.
  • Friday 23rd December – 9am-5pm
  • Monday 26th December – Monday 2nd January – CLOSED
  • Tuesday 3rd January onwards – 9am-7pm.

We will be closed on Saturdays from 10th December – 7th January inclusive.