University network upgrade this summer: effect on library services

Over the coming weeks, the University Computing Service is undertaking work to upgrade the University network. This will necessitate periods of scheduled downtime.

Networked library services may be unavailable, in some cases until 11.30am on:

SOLO, reader and staff workstations, wireless and Ethernet connections, and PCAS may be unavailable during the mornings. There may also be delays to the book service.

Local work affecting the Vere Harmsworth Library will be carried out on Tuesday 7 August. The networked services listed above may be unavailable in the Vere Harmsworth Library until 11am on this date. Again, this may cause delays to the book service on that morning.

We apologize for the inconvenience that this necessary work may cause.

New SOLO service information and updates web page

The Bodleian Libraries website now includes a page dedicated to information and updates about SOLO. The web page can be found under ‘Services’ on the Bodleian homepage and includes pointers to sources of help and guidance as well as a list of current known issues and plans for future development of the service.

Updates about the SOLO service and its development will also be provided through the Reader Notices feed as and when appropriate.
You can access the new SOLO Service Updates page at

WISER coming up: Finding stuff

Are you confident that you are finding the best papers to support your research and study? Next week Bodleian Libraries will be running the following workshops on finding scholarly materials. 

WISER: Finding stuff – books etc on SOLO (Monday 30 April 14.00.-15.00 and repeated Wednesday 30 May 14.00-14.45)  – introduces SOLO for searching Oxford Libraries and focuses on effective ways of using SOLO to find books, journal titles and other library materials in print and online.  The workshop also includes placing “hold requests” for materials in the  bookstacks, how to use your SOLO “MyAccount” for book renewals and other administration and using  the SOLO e-shelf and alerts.  Please book your place at

WISER: Finding stuff – Journal Articles  (Monday 30 April 15.00.-16.15 and repeated Wednesday 30 May 14.45-16.00) – an introduction to finding journal articles to support your research and learning. We will focus on searching for articles by subject and keyword and will cover sophisticated bibliographic databases and journal indexes as well as more basic search engines such as SOLO “Journal Articles” service. The session will include  time for you to practice using a scholarly database in your subject area. Please book your place at

WISER: Finding Stuff – Theses and Dissertations (Monday 30 April 16.15-17.00) – An introduction to finding Theses in Oxford and from Universities around the World. The session will cover searching SOLO for Oxford Theses, Index to Theses and EThOS for UK Theses and Proquest’s Dissertations and Theses database for dissertations from outside the UK. Please book your place at

More Bodleian Libraries workshops–  Check for the full WISER programme and for details of other training opportunities offered by Bodleian Libraries. Why not follow us on Twitter at, visit the BodWiser blog at or join our mailling list by sending an empty email to

Not a member of Oxford University? – If you are not a current member of Oxford University but would like to attend a workshop please contact Please quote your Bodleian readers card barcode number.

If you have any questions please contact

Scan & Deliver: New service from the Bodleian Libraries

Today the Bodleian Libraries launch Scan & Deliver, a service offering an electronic document delivery solution for over six million items held in our Book Storage Facility.  This pilot will be available for current members of the University.

Requests will be placed through SOLO.   The Scan & Deliver option will be offered only for eligible items and will only be visible after an Oxford Single Sign On log in.  The same copyright regulations will apply as with our existing reading room and reprographics services (one article from a journal issue, one chapter or 5% of a book.); you will need to specify which section you require.

Once processed, the scan will be posted on a server and you will receive an email including a link to the scan.  The Scan & Deliver team will usually fulfil the request within 24 hours although this turnaround time does not account for weekends and any University holidays.  Each request will incur a flat rate fee of £4.75 with payment managed through PCAS (printing, copying, and scanning) accounts.  This cost reflects an unsubsidized estimated cost, which will be reviewed in future against actual costs and take-up.

More information is available at:

Oxford Google Books appearing in SOLO

The Bodleian Libraries have started the process of loading links into SOLO for Oxford books scanned as part of the Google Books project. These are being loaded in batches over the next few weeks, and we anticipate that there will be some 300,000 links to scanned versions of Oxford books available through SOLO by mid-March.

Google scanned several hundred thousand books from Oxford’s collections, including many from the VHL stack. The books scanned were all out-of-copyright, mostly from the 19th century.

Please see for more information on Oxford’s participation in the Google Books project and how these scanned versions will be findable and accessible in SOLO.

WISER coming up: Finding stuff (Books, journal articles, conferences)

Next week Bodleian Libraries will be running the following workshops on finding research materials:

WISER: Finding stuff – Books etc on SOLO (Wednesday 22 February 2.00-2.45) – A short 45 minute session introducing tips and techniques for searching SOLO for books, journals and other materials in Oxford Libraries. We will cover both basic and advanced search techniques and also look at placing hold requests for items in the book stacks and some of SOLO’s personalised features such as the e-shelf and saved searches.  The session will take place at Oxford University Computing Services – please book your place online.

WISER: Finding stuff – Journal Articles  (Wednesday 22 February 2.45-4.00) – This session  will focus on using bibliographical tools and indexes to find high quality papers in your research area. We will look at how to find reliable bibliographical databases in your subject and how to search them effectively to optimize your results. The session will  take just over an hour and will include time for you to practice. Please book your place online.

WISER: Finding  Stuff – Conferences  (Wednesday 22 February 4.00-5.00) – Finding past conference papers and proceedings and keeping up with forthcoming conferences in your research area are important skills for all researchers but can be quite tricky.   Next week’s 1 hour workshop on finding conferences will start by looking at where to find  forthcoming conference announcements and how to keep up with them and will then move on to look at ways of tracking down elusive conference papers.  Please book your place online;

Keeping up to date with the WISER programme – Why not follow  us on Twitter at  or visit the BodWiser blog at You can also check the timetable on the WISER web site at or join our mailling list by sending an empty email to

Not a member of Oxford University?
– If you are not a current member of Oxford University but would like to attend a workshop please contact Please quote your Bodleian readers card barcode number.

If you have any questions please contact

New Year News – change to default sort order within clustered search results, inter-library loan price rise, opening hours

Happy New Year! Hope you all had a lovely Christmas break! The library is now open again for 2012.
A few pieces of news for the new year: 
Change to default sort order within clustered search results
This morning, the Bodleian Libraries have implemented the first stage of a plan to improve the display of records in SOLO with clusters of versions (where SOLO has grouped together ‘versions’ of the same work). To achieve this, the default sort order for search results within clusters will be changed to relevance rather than date-newest. If you prefer to see your results in date order you can still do so – please use the sort option at the top of the results screen.
While clustering is beneficial to and highly valued by a large number of readers, it can cause problems for others, particularly where searching for very specific editions or antiquarian/non-book material. The long-term aim is to exclude certain categories of material from clustering, which will solve the small number of problematic cases while retaining the benefits of clustering for the majority of searches and readers. 
The decision to retain clustering in SOLO and work to improve it was taken following extensive consultation and user testing. The change to sort order within clusters is a first step to mitigate against some of the major problems caused by clustering while we work to develop an improved solution for everyone.
Inter-library loan price rises
The January 2012  ILL price increase has now been implemented. 
This represents an annual increase since the charges were last revised in January 2012, and are in line with a recommendation that was passed by the Curators to apply a 25p annual increase to our charges for Inter-library loans and document supply.
The ILL charge increases are as follows:
  • Loan, photocopy, or delivery of an item by secure electronic delivery for University members from £4.50 to £4.75          
  • Urgent requests for University members from £10.50 to £10.75 
  • Worldwide searches for University members from £12.50 to £12.75.
The full revised price list can be found on the Bodleian website at:

After this price rise, the annual price increase will take place in line with the beginning of the budget year so there will be a further rise of 25p from August 2012.

Saturday opening Hilary Term

The VHL will be open on Saturdays throughout Hilary Term (10am-2pm), from 14th January – 10th March.  


VHL stack requests now fixed

It looks like the problem that was affecting stack requests for books in the VHL stack has been fixed. Please do let us know if you continue to have difficulties so that we can both get books up for you and also report back to the Systems Team to make further adjustments if it turns out more work is needed.