New library system: summary of important information during OLIS downtime 8-18 July

Following the announcement regarding the implementation of a new integrated library system, this is a summary of the temporary disruption to services across the Bodleian Libraries 8-18 July. There will be little impact on the use of the Wellcome Unit Library during this time but please don’t hesitate to get in touch if you have any questions or problems.

Closed Stack Deliveries: Bodleian Libraries will be operating a limited ordering service from all closed stacks, except Special Collections. We recommend you place any stack requests by 1 July to avoid the last minute rush, though in point of fact you can still place the final stack request right up to 5pm on Thursday 7 July.

Any stack material in the reserves when the current system is withdrawn will be retained. It is expected that these items be returned to the stack from Monday 25th July. You will be able to renew material you need beyond this date in the new system.

Borrowing Books: You can borrow and return books as normal. However, from 5pm on Friday 8 July until 9am on Monday 18 July it will not be possible to

  • renew your library books or stack requests.
  • check how many books you have borrowed.
  • settle outstanding fines.

Locating books

SOLO will remain available for catalogue look-ups during the downtime but any links to OLIS, including patron functions, will be disabled.

Additional support during this period

A dedicated Just-in-Time support team is available to find alternative copies of materials unavailable during the transition. Readers with immediate needs during this period are encouraged to contact the Just-in-Time team directly using the request form which will be located on the Bodleian Libraries website.

Please note that during the downtime, staff in the libraries won’t have access to the system either and that once the new system has gone live, staff will be slower in their transactions as they will be getting used to the new system.

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